Intern: Digital Librarian | Remote Canada

OVERVIEW

Reporting to VP, Solution Design, the Digital Librarian is responsible for the organization, governance, accessibility, and optimization of the organization’s digital knowledge assets. This role ensures that digital content, including documents, data, records, media, and archived materials are structured, searchable, secure, and aligned with enterprise information management standards.

Working cross-functionally with Technology, Communications, Legal, Operations, and Business teams, the Digital Librarian develops and maintains digital classification systems, metadata standards, retention schedules, and knowledge-sharing frameworks that enable efficient information retrieval and long-term preservation.

RESPONSIBILITIES

Digital Asset Management & Governance

Assist with the implementation of an information architecture system for digital files, metadata schemas, and taxonomy frameworks.

Provide administrative support with digital repositories, document management systems, and content platforms to ensure accurate indexing and accessibility.

Understand and follow digital records retention and archival policies in compliance with legal and regulatory requirements.

Help digitization initiatives, converting physical records into searchable digital formats.

Knowledge Management & Accessibility

Provide input on the design of knowledge management systems to improve discoverability and usability of digital content.

Implement standards and best practices for document naming conventions, tagging, version control, and content lifecycle management.

Partner with internal teams to ensure content is structured for both human and system-based retrieval (e.g., search engines, AI tools).

Support enterprise search optimization and continuous improvement of digital content accessibility.

Technology & Systems Collaboration

Collaborate with IT and Technology teams to manage digital library platforms, intranets, and content management systems.

Share ideas to improve digital asset management, search functionality, and automation.

Support integration of digital knowledge systems with collaboration platforms (e.g., SharePoint, Confluence, Google Workspace).

Ensure digital security protocols and access controls align with organizational data governance standards.

Training & Stakeholder Support

Give input on employee training on digital information management best practices and share knowledge about information architecture, metadata standards, and knowledge organization.

Help develop user guides and materials to support effective system use.

Respond to information requests and assist users in locating and accessing digital resources.

Continuous Improvement & Innovation

Research trends in digital librarianship, information science, and AI-driven search technologies, suggesting opportunities to improve efficiency through automation, AI-assisted tagging, or content intelligence tools.

QUALIFICATIONS

Education

Enrolled in or recently graduated with a post secondary education/Bachelor’s degree in Library and Information Science, Information Management, Digital Curation, or a related field.

An equivalent combination of education, and experiences may be considered.

Experience

Knowledge in digital librarianship, records management, knowledge management, or digital asset management.

Experience working with enterprise content management (ECM) systems or digital repositories.

Understanding of metadata standards (e.g., Dublin Core), taxonomy development, and information architecture.

Exposure to digital preservation practices and retention policies.

Familiarity with collaboration platforms such as SharePoint, Confluence, or similar tools.

Knowledge/Competencies/Skills

Strong organizational and analytical skills with high attention to detail.

Ability to design structured information systems that balance usability and governance.

Knowledge of data privacy regulations and information security best practices.

Excellent communication skills and ability to train non-technical stakeholders.

Experience leveraging AI tools or automated classification systems is an asset.

Ability to manage multiple initiatives and work cross-functionally.

Preference will be given to candidates with a strong understanding of artificial intelligence (AI) concepts and the ability to communicate and apply AI technologies effectively within a business context.

WORKING CONDITIONS

All CM employees work 40 hours per week, remotely from a Canadian home office environment.

PAY TRANSPARENCY 

Expected Compensation: 

A salary of $14,700 for the 4-month term.

The salary listed complies with the Ontario Employment Standards Act and reflects working full-time hours.

Job Vacancy Reason 

This is a new 4-month internship role.

Artificial Intelligence 

AI is not used during our hiring processes.  

Applicant and Interviewee Communication 

We thank all applicants for their interest. However, only those under consideration will be contacted. 

Applicants who have been interviewed will be informed whether a hiring decision has been made within 45 days of their final interview. 

Record Retention  

Job posting records and associated application forms will be retained for at least three years.  

ABOUT CIRCULAR MATERIALS

Circular Materials is a national not-for-profit producer responsibility organization (PRO) that supports producers in meeting their extended producer responsibility (EPR) obligations across Canada. Created by producers for producers, Circular Materials develops, implements, and supports effective and efficient recycling programs to advance innovation, deliver improved environmental outcomes and drive value across the recycling supply chain. Our full-service offerings include collection, management, promotion and education, and reporting.  

Together, we are advancing the circular economy where materials are collected, recycled, and can be returned to producers for use as recycled content in new products and packaging. As we develop enhanced recycling systems across Canada, we work to ensure more materials are looped into the circular economy, benefiting both people and the environment.  

Learn more at circularmaterials.ca.  

Circular Materials is an equal opportunity employer, seeking team members with a diversity of thought, skills, experiences, culture, and ethnicity to help us achieve our purpose of accelerating a circular economy for people and the planet. As a national organization operating across Canada, our goal is to build a workforce that reflects the diversity of the many provinces and territories where we do business.  

Our inclusive hiring practices aim to foster a culture where all employees feel a strong sense of belonging. We are proud of our recent diversity survey results which showed that:  

51% of Circular Materials employees identify as women. 

53% of Circular Materials employees identify as visible minorities. 

97% of employees believe Circular Materials fosters a strong sense of belonging for employees of all backgrounds.  

95% of employees recommend Circular Materials as an inclusive workplace.   

We welcome applications from candidates of all backgrounds, including women, Indigenous Peoples (First Nations, Inuit, and Métis), persons with disabilities, racialized individuals, and members of the 2SLGBTQIA+ community.  As part of our commitment to reconciliation, Circular Materials is working to advance Indigenous representation and partnerships within our organization and across our programs.  We acknowledge that Circular Materials operates on the traditional territories of diverse Indigenous Nations, and we recognize the importance of respecting Indigenous rights, governance, and contributions in the workplace and beyond. 

Circular Materials supports reasonable requests for accommodation in accordance with all applicable provincial accessibility standards. Requests for accommodation will be provided by Circular Materials through the recruitment and/or assessment processes, upon contacting [email protected]. This email is only used for accommodation requests.