Interim Executive Assistant – Rural Healthcare

Interim Executive Assistant – Rural Healthcare-Contract Remote (Hybrid)

The Rural Collaborative (TRC) is seeking an Interim Executive Assistant to support executive leadership across our rural healthcare organizations. This is a 30-hour per week contract role, ideal for someone who thrives in a fast-paced, mission-driven environment supporting executive operations and HR coordination.

This role plays a key part in keeping leadership, compliance, and administrative functions running smoothly across multiple rural healthcare initiatives.

**Required: Candidates must reside in Washington State or be willing to relocate to Washington prior to start date.

Position Details

Interim / Contract role- approximately 18 weeks

Compensation: $40.00 an hour

Day shift/ 30 hours per week

Remote with occasional travel as needed

What You’ll Do

Executive & Administrative Support

Manage executive and board calendars, scheduling, and meeting coordination

Prepare agendas, attend meetings, and take accurate meeting minutes

Coordinate travel, lodging, and event logistics for leadership and committees

Monitor and respond to member communications

Assist with onboarding new members and ensuring required documentation is complete

Track compliance items including insurance policies, corporate filings, and renewals

Ensure reports, documentation, and payments are completed accurately and on time

Support special projects assigned by executive leadership

HR & Operational Support

Assist with employee onboarding and benefits enrollment

Support performance review tracking, merit increases, and bonus processing

Help coordinate salary adjustments and HR documentation

Ensure travel and training requests are completed prior to approval

Assist with contractor payroll processing

Complete reference checks for suppliers and partners

What We’re Looking For

Prior executive assistant or senior administrative experience

HR coordination, onboarding, or payroll support experience preferred

Strong organization, communication, and time management skills

Ability to manage multiple priorities and maintain confidentiality

Experience in healthcare, nonprofit, or rural health environments is a plus

This is a unique opportunity to make an immediate impact within a collaborative, mission-driven rural healthcare organization while working closely with executive leadership to support initiatives that strengthen rural hospitals and communities across Washington State.