Independent Contractor - Executive Assistant

Our Mission and Opportunity

Early education is one of the most important determinants of childhood outcomes, a critical support for working families, and a $175B market that remains underserved by modern technology. Brightwheel is the largest, fastest growing, and most loved platform in early ed, trusted by millions of educators and families every day. We are a three-time Cloud 100 company, backed by top investors including Addition, Bessemer, Emerson Collective, Lowercase Capital, Notable Capital, and Mark Cuban.

Our Team

Our team is passionate, talented, and customer-focused. We embody our Leadership Principles in our work and culture. We are a distributed team with remote employees across every US time zone, as well as select offices in the US and internationally.

Who You Are

Brightwheel is seeking an independent contractor to provide defined executive assistant support to our leadership team. We are seeking a contractor who is highly organized and proactive to support our senior leaders in operating at their highest impact by managing priorities, streamlining operations, and ensuring seamless coordination across teams. The ideal contractor will have a proven track record of being detail-oriented, resourceful, adaptable, and thriving in a fast-paced, dynamic environment while maintaining a high level of professionalism and discretion.

What You’ll Do

• Manage and optimize calendars for multiple executives, ensuring effective prioritization and minimal conflicts

• Coordinate meetings across internal teams, external partners, and time zones

• Support inbox management, including organizing, responding, and flagging key items

• Handle expense reporting, reimbursements, and tracking to ensure timely and accurate submissions

• Arrange travel, accommodations, and logistics for executives

• Support planning and execution of team events, all-hands, and offsites

• Coordinate team culture initiatives such as celebrations, milestones, and recognition (e.g., Kudoboards)

• Provide ad-hoc administrative support including document preparation, research, and process coordination

What You’ve Done

• 1+ years of experience as an Executive Assistant or in a similar administrative role

• Proven ability to support multiple executives or stakeholders simultaneously

• Strong organizational and time management skills with keen attention to detail

• Excellent English written and verbal communication skills

• Experience working in a fast-paced, remote, and cross-functional environment

• Proficiency with tools such as Google Workspace, Slack, and expense management platforms (e.g., Ramp)

This is an independent contractor opportunity. Contractors engaged through this program are not employees of Brightwheel and are not entitled to employee benefits or employment protections. Contractors retain control over how services are performed and may provide services to other clients, subject to reasonable conflict-of-interest considerations.

Brightwheel is committed to creating a diverse and inclusive work environment and is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Protecting Our Applicants: Please be aware of recruiting scams impersonating Brightwheel. All legitimate communications come from @mybrightwheel.com addresses, and we never ask for payment or sensitive personal data as part of our hiring process. If you suspect fraudulent contact, reach out to [email protected]. Thank you for helping us keep our applicant community safe.