Incoming Freight Coordinator

Additional Considerations (if any):

-

At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

Job Description:

Job Title: Incoming Freight Coordinator

Department: Chariton Inbound Freight

FLSA: Non-Exempt

General Function:

Contacts outside carriers and negotiates pick-up and delivery of products to the Hy-Vee’s Distribution Centers. Processes Invoices. Works with procurement to efficiently bring product.

Core Competencies

• Partnerships

• Growth mindset

• Results oriented

• Customer focused

• Professionalism

Reporting Relations:

Accountable and Reports to: Director of Inbound Freight and Inbound Freight Assistant Department Manager

Positions that Report to you: None

Primary Duties and Responsibilities:

• Receives purchase orders from purchasing and utilizes that information to find carriers to pick up freight. Invoices negotiations of freight rates and pickup and delivery times.

• Returns phone calls/emails and maintains communication with trucking companies, vendors and Hy-Vee purchasing keeping everyone informed.

• Coordinates shipper information with carrier and/or dispatch.

• Assists in calling for truck capacity for all areas in which Hy-Vee is picking up freight.

• Invoice reconciliation.

• Investigate and process detention requests.

• Required to rotate the department after-hours phone.

• Reports to work when scheduled and on time.

Secondary Duties and Responsibilities:

• Track and update vendor allowances.

• Monitors freight exception reports.

• Coverage for other desks in the department during holidays and vacations.

• Performs other job-related duties and special projects as required.

Knowledge, Skills, Abilities, and Worker Characteristics:

• Must have the ability to solve practical problems; variety of variables with limited standardization; logical thinking to solve problems; interpret instructions.

• Must have the ability to do arithmetic calculations involving fractions, decimals, and percentages.

• Must have the ability to file, post, and mail materials; copy data from one record to another; interview to obtain basic information; make appointments; and guide people and provide basic direction.

Education and Experience:

• High School or equivalent experience.

• One to three years of similar or related work experience.

Supervisory Responsibilities (Direct Reports):

None

Physical Requirements:

• Must be physically able to perform sedentary work: exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary works involves sitting most of the time.

• Visual requirements include vision from 20 inches or less to 10 feet or more with or without correction.

• Must be able to perform the following physical activities: Fingering, talking, hearing and repetitive motions.

Working Conditions:

The duties of this position are performed in an office setting. There is frequent pressure to meet deadlines and handle multiple tasks in a day.

Are you ready to smile, apply today.  

Employment is contingent upon the successful completion of a pre employment drug screen.