[Immediate] Bilingual School Office Assistant (Part Time)

At KIPP Chicago, we are guided by a simple, yet powerful mission: Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world. Our campuses are located in the Austin, Englewood, North Lawndale, and West Humboldt Park neighborhoods. KIPP Chicago also advises over 2000 KIPP alumni currently in high school or college through our KIPP Forward program.   For more data and information about our successes and vision for the future, visit www.kippchicago.org

Position Overview

The Office Assistant (OA) assists with overseeing the support functions required to run an efficient, thriving school. As well as a safe, clean, and welcoming learning environment. The Office Assistant supports KIPP staff in different capacities to provide maximum quality support to scholars, families, volunteers, visitors, and other key stakeholders. The Bilingual OA also holds a unique role as a key Spanish language communication lead for the school’s operations team with our Spanish-speaking families. 

This position is an interim position at our KIPP Academy Chicago campus (4818 W Ohio St.) during the spring of SY 25-26; strong performance in the role may lead to retention in a similar position at a KIPP Chicago campus.

Hours

Hours are 22 hours a week for SY 2025-2026. Daily Hours are set at 3 days/week: Monday, Wednesday, Friday 7:30 am - 3:30 pm. 

Duties and Responsibilities

Oversee front office and daily school operations

• Communicate effectively in Spanish and English with students and families 

• Translate weekly newsletters and family communication in accurate written Spanish 

• Serve as the face of the school in the front office answering questions from parents, students, and visitors of the school.

• Assist in implementing and managing communication systems with families (i.e. newsletters, mailing, flyers).

• Communicate effectively in Spanish and English with students and families 

• Translate weekly newsletters and family communication in accurate written Spanish 

• Check voicemails and emails from parents.

• Manage inventory of supplies and uniforms. 

• Manage teacher necessities and miscellaneous requests. 

• Uniform Sales.

• Perform first aid and medical services to students as needed. 

• Ensure teachers’ lounges are fully stocked with paper and supplies.

• Maintain teachers’ lounges and place orders for coffee, creamer, etc...

Student enrollment process

• Assist in managing enrollment process from start to finish, including collecting EIFs, sending accepting letters, managing waitlist, coordinating open houses, registering students, scheduling CTEs, enrolling students in Aspen, transferring students in Aspen (calling schools to release students), and assisting in ensuring the school is fully enrolled through both count dates.

• Canvass for KIPP Chicago.

• Assist in creating ID numbers for any students that are not currently enrolled in Aspen.

• Assist in listing ID numbers for students in Infosnap and assign the student’s homeroom according to the homeroom roster. 

Manage student information system and student records

• Assist with managing cumulative records.

• Become an expert in using Powerschool, DeansList, and Aspen.

• Assist with maintaining all student files to ensure files are accurate and up-to-date.

• Assist with creating folders for students newly enrolled.

• Assist with removing folders for transfer students.

• Assist with preparing bins for parent teacher conferences by ensuring each student has a report card, attendance letter, and paycheck history. 

Assist with leading  attendance process

• Make calls for all students that are absent and log into DeansList.

• Reach 97% daily attendance rate. 

• Assist with inputting all attendance in DeansList (i.e. tardies, suspensions, hospitalizations).

• Assist with leading incentives for homerooms. 

• Assist with sending letters to students at attendance benchmarks (5, 10, & 15 days absent).

• Assist with scheduling meetings for students of concern. 

Miscellaneous support support

• Support school safety by ensuring you are at arrival and dismissal post on time.

REQUIREMENTS

• Oral and written fluency in Spanish, as well as English 

• High School Diploma with at least one year of school based office experience, or two years of college

• Work experience in a non-profit or educational setting

• Exemplary verbal and written communication

• Demonstrated integrity and discernment with sensitive information

• Fluent experience with Google Suite of tools

• A cleared CPS Background check before start of employment (required)

COMPENSATION & BENEFITS

KIPP Chicago Schools offers a competitive compensation and benefits package:

• Hourly rate based on experience related to role and responsibilities

• Competitive Retirement 403b Benefits

• Competitive rates for medical insurance and short-term disability insurance. Dental insurance, vision insurance, life insurance, and long-term disability insurance are offered at no cost.

• For more detail about our Salaries and Benefits at KIPP Chicago, visit our website: https://kippchicago.org/join-our-team/

STATEMENT OF NON-DISCRIMINATION

KIPP Chicago is committed to a policy of equal treatment for all individuals applying for employment. KIPP Chicago does not discriminate on the basis of race, color, gender, sexual orientation, national or ethnic background. All of your information will be kept confidential according to EEO guidelines.