IAF Infrastructure Delivery Programme Coordinator

This position sits within the Infrastructure and Assets Group who from planning to maintenance, are dedicated to delivering resilient infrastructure and services that enrich lives today and ensure a thriving future for our community.    

He angituutanga: The opportunity 

Step into a role where coordination, influence, and impact come together. Reporting to the Programme Coordinator Team Lead, you’ll bring proven experience in managing complex workflows, keeping projects on track, and building strong relationships across teams. You’ll be highly organised, process‑driven, and detail‑focused, with the confidence to anticipate needs and keep momentum high. If you’re hungry for growth and want to be part of a team that champions high performance and supports your development, this is the place to do it.

In this role, you’ll work closely with the programme manager, project managers, and a wide range of internal and external stakeholders. You’ll play a key part in coordinating some of our most high‑priority projects, ensuring information flows smoothly, risks are flagged early, and delivery stays on course. This is an opportunity to use your coordination expertise to make a real difference across our community while continuing to grow your skills in a dynamic, purpose‑driven environment.

Some of the key responsibilities for this role include:

• Proactively support the IAF Infrastructure Programme Delivery Manager in delivery of programmes of work, including setting up and implementing programme tools, systems and processes and continuously maintaining, reviewing and improving these.
• Identify and complete relevant tasks and actions around workshops and programme meetings.
•  Ensure programme information, documentation and collateral is easily retrievable, accessible, current and complete.
• Assist with regular reporting and data entry into funding portals.
•  Ensure programme plans, schedules, stakeholder engagement, risk and issues registers are up to date and monitored regularly.
• Coordinate meeting agendas, reports and minutes as required including circulating information to relevant parties and following up actions from meetings.

Please be advised that this role will initially be positioned within Hamilton City Council. As of 1 July 2026, your role will transfer to be positioned within IAWAI – Flowing Waters, a Council Controlled Organisation. You will be kept informed with regular communications before and during the transition. 

Oo puumanawa me oo wheako | Your skills and experience

Qualifications and experience:

• Experience in a project/programme coordinator or project-related role (preferred, but not essential)
• Experience in an administration, PA, coordination or similar administration role
• Relevant project-related certification (preferred, but not essential)
• Experience in processing financial claims or reports for external funding entities

Qualities and attributes:

• Self-awareness that mindset is the foundation of performance and an ability to develop self and others in this regard
• Excellent technology skills including Microsoft office, Excel, Powerpoint and Word
• Demonstrated ability to learn new systems quickly.
• Excellent time management and personal efficiency skills.
• Ability to undertake a wide variety of tasks without close supervision.
• Curiosity to be innovative, problem solve and develop solutions where they do not currently exist.
• Self-motivated with a commitment to achieve.
• Listening skills – ability to interpret information from meetings and conversations into deliverable actions.
• Knowledge of design thinking (preferred)
• Experience working in local government

He aha te wariu o te utu kaimahi? | What’s the salary? 

Circa $87k dependent on skills and experience.

Ngaa waahi whakarato painga kei a maatou: What we offer 

• Flexible by choice; an award-winning flexible working policy.
• Opportunities for professional development.
• Two Wellbeing days per year.
• Free health insurance through Unimed including hospital/surgery grade cover and discounted. membership rates for family members.
• Free annual health checks and flu vaccination.
• Ability to purchase additional annual leave.
• Eye testing/glasses cost reimbursement.
• Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.

Me Tono Inaaianei!: Apply Now! 

• View the position description.
• Click apply
• ​Complete your application.

If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. Alternatively, you can use the 'Write a message to the Hiring Team' text box.

Applications close on the: 18/02/2026

Note: We will be shortlisting as we receive applications.

Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.

All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants by clicking here

It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.

As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.

This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.