Hybrid Medical Assistant/Executive Assistant

About the Role:

We are a staffing agency recruiting on behalf of a healthcare provider managing two medical clinics seeking a highly organized and reliable Hybrid Medical Assistant / Executive Assistant.

This role is primarily focused on back-office medical administration, with additional responsibilities supporting the provider in a personal executive assistant capacity. The ideal candidate is detail-oriented, proactive, and comfortable balancing both clinical administrative tasks and executive support.

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Key Responsibilities:

Medical Administrative Duties (Primary Focus):

• Coordinate patient scheduling across multiple platforms (e.g., ZocDoc and EMR systems)

• Handle insurance verification and prior authorizations

• Manage patient communication via phone and messaging

• Maintain accurate patient records and ensure proper documentation

• Support day-to-day back-office operations across two clinics

Executive Assistant Duties (Secondary):

• Assist with calendar management and meeting scheduling

• Support travel coordination and general administrative tasks

• Help manage workflow and ensure priorities are organized

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Required Qualifications:

• Previous experience in a U.S. medical or healthcare setting

• Strong knowledge of insurance verification and authorization processes

• Experience with medical scheduling systems and EMRs

• Excellent communication skills (phone and written)

• Strong organizational and multitasking abilities

• High attention to detail and ability to follow structured processes

• Ability to work independently in a remote environment

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Preferred Qualifications:

• Experience with eClinicalWorks

• Familiarity with tools such as ZocDoc, Hilo, or Azalea

• Prior experience in a hybrid medical admin + executive assistant role

• Understanding of HIPAA compliance

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What We're Looking For:

• A dependable and proactive professional

• Someone who can manage multiple responsibilities across two clinics

• A strong communicator who is comfortable interacting with patients

• A detail-oriented individual who ensures tasks are completed accurately and on time

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