Human Resources & Finance Assistant

The Resources Assistant supports the Human Resources department with day-to-day administrative functions while also assisting with basic accounting and accounts payable related tasks. This role serves as a key point of contact for employee and helps ensure accurate recordkeeping, compliance, and smooth internal operations.

Key Responsibilities

Human Resources Duties

Serve as a point of contact for employees regarding HR questions, policies, and procedures

Assist with employee onboarding, orientation, and offboarding

Maintain employee personnel files, records, and HRIS data

Support recruitment efforts including job postings, scheduling interviews, and applicant communication

Assist with benefits administration, enrollment, and employee inquiries

Help ensure compliance with federal, state, and local employment laws

Assist with disciplinary documentation, performance reviews, and training records

Support timekeeping, attendance tracking, and PTO administration

Accounting & Payroll Support

Assist with payroll preparation and verification of hours, deductions, and employee data

Support accounts payable and receivable tasks

Maintain and support paperwork and compliance on subcontractors

Perform data entry and basic reconciliations as assigned

Maintain organized financial documentation

Coordinate with accounting or finance staff to ensure accuracy and deadlines are met

Qualifications

High school diploma or equivalent required; Associate’s degree preferred

Minimum of 1–3 years of experience in HR, accounting, or administrative support

Fluency in English and Spanish (written and verbal) required

Basic understanding of HR practices and payroll processes

Familiarity with accounting principles and bookkeeping tasks

Proficiency in Microsoft Office (Word, Excel, Outlook); HRIS or accounting software experience a plus

Strong organizational skills and attention to detail

Ability to handle confidential information with discretion

Strong interpersonal and communication skills