Human resources coordinator

Join Our Team in Beautiful Downtown La Crosse, WI!
Vendi is a growing, full-service advertising agency with an impressive client roster and a reputation for award-winning, research-driven work. Our team of 35 talented professionals thrives in a culture built on creativity, collaboration and kindness.

Job summary
The Human Resources coordinator is a kind, collaborative, creative, highly organized, people-first operator 
responsible for executing core HR processes while supporting the broader people, culture and operations needs of 
the agency. This role ensures a smooth team member experience—from recruiting through offboarding—while 
maintaining compliance, consistency and care across internal Vendi systems and programs.

This individual is a trusted resource for team members, a dependable partner to leadership and a steady shepherd 
of processes already in place.

Key accountabilities

Recruitment & hiring support

Set up and manage job listings across hiring platforms

Review applicant resumes and conduct first-round interviews

Coordinate interview logistics and candidate communications

Support Vendi Launch intern recruitment and program

Team member onboarding, offboarding & compliance

Execute end-to-end onboarding for new team members, including:

Walking through Vendi handbook

Presenting payroll and benefits forms

Coordinating equipment, systems and workspace setup

Giving office tours and facilitating team introductions

Submitting required information to state reporting systems

Setting up team members in internal systems (BambooHR, Basecamp, Harvest, payroll tools)

Coordinating new team member buddy program

Co-facilitate new team member orientation with hiring manager and ensure professional and consistent 
onboarding experience

Process team member changes (promotions, title updates, approver changes) in coordination with payroll

Execute offboarding paperwork and manage offboarding procedures

Conduct exit interviews and maintain exit interview logs

Maintain strict confidentiality and accurate team member records

People, culture & operations support

Serve as a team member resource for onboarding questions and 30-day check-ins

Maintain and update the team member handbook and internal HR processes

Support professional development initiatives, licensing and training administration

Manage tuition reimbursement program and ensure compliance with Section 127 requirements

Lead or support benefits coordination processes

Lead and coordinate Vendi team events (Vendi Henge, Mental Health Week, Pride, Holiday Party)

Participate in internal committees and initiatives (PPC, Self-Promo, others as interested)

Coordinate internal programming such as Red Talks and guest speakers

Support facilities, office management and internal ordering, including Vendi merch catalog

Assist with HR data reporting, audits, usage tracking, and ad hoc people and culture projects

Coordinate all aspects of annual benefit open enrollment, including timelines, communication, scheduling and employee support

Serve as the first point of contact for employee benefit questions, escalating complex issues as needed

Enter and audit benefit elections in HRIS systems to ensure accuracy and compliance

Collaborate with CEO on benefit enrollment, timelines and communication

Qualifications & attributes

1+ years of experience in human resources, operations or a related internship

Bachelor’s degree in human resources or related field preferred

Experience in media, marketing, advertising or creative environments is a plus

Strong written and verbal communication skills

Exceptional organization, follow-through and attention to detail

Proficiency with Microsoft Office (Outlook, Excel required)

Experience with HRIS and applicable software (BambooHR, Basecamp, Harvest, Adobe suite) is a plus

High level of discretion, professionalism and trustworthiness

What success looks like

Hiring, onboarding and offboarding processes run smoothly and consistently

Team members feel supported, informed and welcomed throughout their lifecycle

HR systems, benefits and records are accurate, compliant and well-maintained

People and culture initiatives are executed with care and reliability

Existing processes are stewarded thoughtfully, with new ideas and improvements pursued regularly

We offer a competitive salary, annual profit-sharing bonus, unlimited PTO, remote work options, flex summer hours and great health, disability and retirement benefits.

We will be accepting applications until April 17 or until filled.