Human Resources Coordinator

Job Description

Job Title: Human Resources Coordinator
Position Type: Full-time
Department: Human Resources
Reports To: Director of People
FLSA Status: Non-Exempt

Hourly Pay Range: $23.00 - $30.00/hour

Job Purpose

The Human Resources Coordinator is responsible for supporting the daily execution and delivery of Human Resources core processes and initiatives at Clarity Clinic. This role focuses on onboarding, payroll administration, HRIS and ATS administration, employee records management, and general HR support that contributes to a consistent and positive employee experience across all locations. The HR Coordinator partners closely with the HR and Talent Acquisition teams to ensure accurate data, timely processing, and clear communication with employees and leaders.

Duties and Responsibilities

Onboarding and Employee Lifecycle

• Coordinate the onboarding and orientation process for all new hires, serving as a primary point of contact for first day details and pre employment requirements.

• Prepare and send offer and onboarding documentation as directed, ensuring completion and proper storage of required forms.

• Partner with Talent Acquisition and hiring managers to ensure a smooth handoff from accepted offer to start date.

• Assist with employee status changes, transfers, and terminations by processing related paperwork and system updates.

Payroll and HRIS Administration

• Support payroll preparation and processing, including data entry of new hires, status changes, terminations, and pay adjustments in the HRIS and payroll systems.

• Review timekeeping records for accuracy and coordinate with managers to resolve discrepancies prior to payroll processing.

• Maintain payroll and HRIS data integrity, including audits, troubleshooting, and working with internal partners to resolve issues.

Employee Records and Compliance

• Maintain electronic and physical employee records in accordance with legal and organizational requirements, including I-9 documentation, licenses, and certifications.

• Conduct periodic audits of employee files and system records to ensure compliance and accuracy.

• Assist with compliance reporting, such as annual filings, internal audits, and other HR reporting needs.

HR Operations and Employee Support

• Respond to employee and manager inquiries related to HR policies, benefits, payroll, and processes, escalating complex issues to HR leadership as appropriate.

• Assist with communication of HR programs, policies, and reminders through email, intranet, and other channels.

• Support HR projects such as engagement initiatives, benefit open enrollment, policy updates, and training logistics.

Recruitment and Talent Acquisition Support

• Post job openings to the ATS and external job boards as requested by Talent Acquisition.

• Assist with interview scheduling, candidate travel or virtual logistics, and communication templates.

• Help maintain accuracy of candidate and requisition information in the ATS and support recruiting metrics and reporting.

Other

• Generate and compile regular and ad hoc HR reports and dashboards to support decision making.

• Maintain confidentiality of sensitive employee information at all times.

• Perform other related duties as assigned to support the HR team and organizational priorities.

Education, Experience, and Certifications

• High School Diploma or equivalent required.

• Bachelor’s degree and/or equivalent years of professional experience required.

• 1 to 3 years of experience in a Human Resources role or related administrative role preferred.

• Experience in a healthcare or behavioral health organization preferred.

Qualifications and Skills

• General knowledge of federal and state employment laws or willingness to learn quickly.

• Experience working with HRIS and ATS systems; Rippling experience preferred.

• Self-directed and process oriented with the ability to manage multiple tasks and priorities within a team environment.

• Excellent interpersonal, written, and verbal communication skills, including the ability to handle sensitive and confidential situations.

• Strong analytical skills with the ability to run and interpret reports and identify data discrepancies.

• High attention to detail with consistent and accurate data entry and document review.

• Proficiency with Microsoft Office or Google Workspace tools.

• Demonstrated commitment to customer service and responsiveness to employee and leader needs.

Competencies

• Administration: Ensures timely and efficient completion of HR transactions and reporting while maintaining accuracy across systems and documents.

• Benefits Administration: Supports benefit related processes and assists employees with benefit related questions by directing them to appropriate resources.

• Employee Communications: Communicates clearly, respectfully, and professionally with employees and leaders, and contributes to internal HR communication efforts.

• Employee Relations Support: Handles routine employee questions and concerns with professionalism and escalates more complex issues appropriately.

• Onboarding: Facilitates key components of the new hire onboarding process, ensuring that new employees have the tools and information needed for a successful start.

• Payroll Accuracy: Supports payroll processing in a timely and accurate manner and partners with HR leadership and Finance to monitor data integrity.

• Payroll Compliance: Helps ensure adherence to payroll related policies, regulations, and procedures.

• Problem Solving: Uses critical thinking and resourcefulness to resolve issues, identify process improvements, and support employees and managers.

• Recruitment and Staffing Support: Assists with job postings, interview coordination, and candidate communication to support efficient hiring.

• System Management: Maintains HR systems data and supports resolution of data accuracy issues.

• Systems Reporting: Runs, reviews, and distributes HR reports and dashboards as requested.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk, hear, or effectively communicate with others. The employee is frequently required to stand, walk, sit, and use a keyboard. The employee must occasionally lift and/or move up to 25 pounds. 

Other duties

The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions and perform related duties, as assigned by their supervisor. 

We celebrate diversity when it comes to all backgrounds and identities, and we encourage applications from minorities, LGBTQ+ individuals, candidates of all ages, and nontraditional backgrounds.