Human Resources Assistant

Joseph J. Albanese is seeking a Human Resources Assistant to join our team in Santa Clara, CA.  Under the supervision of the Director of Human Resources, the Human Resources Assistant will provide essential administrative support to the department to ensure smooth and efficient operations. The ideal candidate will assist with daily administrative tasks, maintain accurate employee records, and help coordinate the onboarding process. Voted “Best Places to Work” for the past 7 years in a row, JJA is a dynamic, fun environment with significant career opportunities to further grow and develop professionally.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Prepare and process new hire paperwork, ensuring all documentation complies with company policies and regulatory requirements.

Create, maintain, and archive accurate employee records, both electronically and in physical files, and update information as needed.

Coordinate onboarding and orientation sessions for new employees, ensuring they are equipped with the necessary documentation and information.

Process verification of employment, EDD claims, and employee requests for union employees.

Perform general administrative duties, such as filing, mailings, answering HR phone calls, and monitoring the HR Helpdesk.

Coordinate harassment training, onboarding, and maintain records in our HRIS system.

Provide internal customer support on a daily basis.

Perform HRIS data entry.

NOTE: These duties listed are meant to describe the general scope of the work. Other duties may be assigned based on business needs within the organization.

QUALIFICATIONS: 

Minimum of an Associate degree in Business Administration, Human Resources Management, or related field, or equivalent work experience.

Proficiency in Microsoft Office

Ability to work independently when needed and troubleshoot when issues or questions arise.

Excellent communication skills and ability to demonstrate conflict resolution skills when appropriate and needed.

Highly organized, with the ability to manage several projects simultaneously in a fast-paced environment.

Ability to work collaboratively with team members by prioritizing tasks and assisting team members when needed.

Spanish fluency is preferred but not required

OTHER:

Ability to work overtime on an as-needed basis.

General work environment – sitting for long periods, standing, walking, typing, bending.

Occasional lifting of up to 15 lbs.

WHY JOIN JJA

Joseph J. Albanese is a family-owned construction business established and based in Santa Clara, California since 1955. With approximately 1000 employees the company has been instrumental in developing Silicon Valley by performing site / structural concrete, demo, grading, and paving for many of the outstanding projects in Northern California. Our core values of Safety, People, Quality, and Truth! JJA utilizes BIM and other cutting-edge technology to verify constructability and to communicate complex project geometries to field professionals. We offer competitive pay and benefits. See some of our highlighted projects on our website at www.jjalbanese.com.

Joseph J. Albanese, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.