Human Resources Assistant- Recruiting &Onboarding

Neighborly Ventures is looking to add a Human Resources Assistant- Recruiting & Onboarding to join our team!

Wage Range: $20.00-$23.50 

Our Mission

Neighborly Ventures’ mission is to build an outward, disciplined and data-informed corporate culture where market/site selection, design, development, construction, and property/asset management are all perfectly aligned to deliver a best-in-class human experience to the Oregon, Washington and Utah multi-family markets.

General Description

The Hiring & Recruiting Specialist provides administrative and operational support for the Neighborly’s recruiting, hiring, and employee engagement processes. The position assists with maintaining Bamboo’s ATS, posting job openings, reviewing resumes, coordinating interviews, and supporting hiring managers throughout the recruitment process. This position also helps ensure job postings, candidate records, and hiring documentation are accurate and up to date. In addition, the role provides HR system updates, and internal communication related to new hires and employee transitions. The position works collaboratively with team members across departments to maintain organized HR records, track workforce data, and provide administrative support to the Director of Human Resources.

Essential Duties and Responsibilities

This job description is not intended to be all-inclusive. Additional responsibilities may be assigned as needed to support the success of the community and company objectives.

Manage the recruiting, hiring and onboarding process by posting job openings, reviewing resumes for basic qualifications, and assisting with candidate communications.

Coordinate interview scheduling between candidates and hiring managers, ensuring a smooth and professional candidate experience.

Assist with maintaining and monitoring recruiting platforms and systems to ensure job postings remain accurate and up to date, including Indeed and Bamboo.

Support participation in external recruiting events such as job fairs and community hiring events to help build the organization’s candidate pipeline.

Assist hiring managers throughout the recruitment process, providing guidance and support as needed, while keeping necessary HR personnel updated.

Facilitate hiring announcements.

Assist with tracking and maintaining HR data, including hiring information, employee updates, and retention-related metrics.

Provide administrative support for HR initiatives such as professional development activities, employee programs, and data tracking efforts.

Contribute to maintaining organized HR files, documentation, and internal resources such as SharePoint or similar platforms.

Demonstrate professionalism, teamwork, and a commitment to supporting a positive workplace culture.

Provide administrative support to the Director of Human Resources as needed, including document preparation, file organization, scheduling coordination, and assistance with HR projects and initiatives.

General Qualifications

Education & Experience

High school diploma or equivalent required; associate degree preferred.

2+ years of experience in office administration, coordination, or a similar support role; an equivalent combination of education and relevant work experience may be considered.

1+ years of experience in recruiting or talent acquisition preferred.

Skills & Competencies

Organizational & Analytical

Strong organizational skills with the ability to manage multiple recruiting activities and administrative tasks simultaneously.
• Ability to coordinate interview schedules, onboarding activities, and HR documentation while maintaining attention to detail.
• High level of accuracy in maintaining HR records, candidate information, and employee data.
• Strong problem-solving skills and resourcefulness when managing scheduling changes or recruiting process needs.
• Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive employee, candidate, and organizational information.

Technical

Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).

Comfort with learning and supporting new platforms (e.g., Bamboo HR).

Communication & Interpersonal

Excellent verbal and written communication skills.

Demonstrates professionalism, discretion, and approachability when interacting with employees, candidates, and hiring managers.Comfortable working independently as well as collaboratively.

Ability to maintain confidentiality and exercise discretion.

Certificates, Licenses, Registrations

APHR Prefered

Competencies

Professionalism & Service
Maintains a professional, responsive approach when interacting with employees, candidates, and hiring managers. Communicates clearly and respectfully, represents the organization professionally during recruiting interactions, and follows through on commitments.

Dependability
Follows instructions, responds to management direction, and takes responsibility for assigned tasks. Completes work accurately and on time or communicates proactively when adjustments are needed. Demonstrates reliability and adherence to attendance and work expectations.

Interpersonal Skills
Interacts effectively with employees, candidates, and colleagues using an outward mindset. Maintains confidentiality, listens actively, communicates respectfully, and approaches situations with professionalism and sound judgment.

Safety and Security
Observes workplace safety and security procedures, reports unsafe conditions, and follows established protocols to maintain a safe working environment.

Teamwork
Works collaboratively with team members and departments to support recruiting, onboarding, and HR operations. Demonstrates cooperation, flexibility, and a commitment to supporting team and organizational goals.

Physical Demands and Work Environment

Frequently required to stand, walk, and sit.

Frequently required to utilize hand and finger dexterity.

Occasionally required to climb, balance, bend, stoop, kneel, or crawl.

Continually required to talk or hear.

Regularly required to drive for business purposes.

Continually required to work in an on-site setting.

Frequently exposed to outside weather conditions.

Occasionally exposed to bloodborne and airborne pathogens or infectious materials.

Noise level in the work environment is usually moderate.

Must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Neighborly Ventures prioritizes the safety of team members, residents, and our vendors. As a drug-free employer, we adhere to Federal Guidelines and mandate a drug screening at the time of job offer, covering all controlled substances, including Marijuana.