Human Resources Assistant - 1 Year Contract Position

Vanier Children’s Mental Wellness is proud to be recognized across Southwestern Ontario as a trusted leader in children’s mental health. We are the Lead Agency for Child and Youth Mental Health System planning in our region. We’ve been here for families, for more than 60 years, offering innovative care and support for children and youth who are facing emotional and behavioural challenges.

As a registered charity and not-for-profit organization, we are funded by the Ministry of Health and the Ministry of Children, Community and Social Services. We deliver culturally responsive, accessible mental health services to children, youth, and families while providing system leadership and advocating to improve care in our community.

Position Summary:

Under the supervision of the Director, Human Resource Manager, the Human Resources Assistant will assist in supporting the administrative aspect of the HR function, including recruitment initiatives, special projects and including expanding HRIS functionality.

Qualifications & Experience:

Minimum 2-year college diploma

Bachelor’s Degree with the focus on HR is a strong asset

1-year Human Resources experience (including internships or co-op terms)

CHRP designation (or working towards) is a strong asset

Exceptional organization skills with strong attention to detail

A results-oriented mindset and ability to relate to people at all levels

A passion for internal customer service

Strong Microsoft Office skills and excellent social media knowledge ability to work independently.

Duties & Responsibilities:

Employee Records & HR Administration

Maintain accurate employee personnel files (digital and/or paper) 

Update HRIS records for new hires, changes, and terminations 

Track attendance, leave requests, and employment milestones 

Generate basic HR reports and data summaries 

Serve as a first point of contact for HR-related questions 

Respond to routine employee inquiries professionally and discreetly 

Assist with internal HR communications and announcements 

Coordinate performance review cycles and documentation 

Track training participation and professional development activities 

Assist with learning management systems (if applicable) 

Collect and submit payroll inputs (hours, changes, deductions) 

Assist employees with payroll and pay-related inquiries 

Support benefits enrollment and changes 

Track benefit eligibility periods and deadlines 

Onboarding & Offboarding

Supports end‑to‑end recruitment by posting jobs, screening candidates, coordinating interviews, preparing hiring documentation, and assisting with offers and pre‑employment requirements.

Prepare onboarding materials and employee files

Coordinate orientation sessions and first-day logistics

Collect and process employment forms (tax, benefits, policies)

Manage system access requests and badge/key coordination  

Support exit processes, including documentation and asset return

Key Skills:

Strong organizational and multitasking skills 

Professional communication (written and verbal) 

Attention to detail and accuracy 

Discretion and confidentiality 

Basic knowledge of employment standards and HR practices 

Proficiency with Microsoft Office / HRIS systems 

Requirements: 

A valid driver’s license and access to a reliable vehicle 

2 Step TB test & Fit to Work

Criminal Record and Judicial Matters Check (CRJMC) Police Check

Schedule: 

35-hour work week 

Monday- Friday 

Job Type

1 Year Contract Position

Work Location

In person

Please note that Vanier does not use Artificial Intelligence to screen, assess or select applicants. 
Existing Vacancy

Vanier is committed to building a diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages women, Indigenous persons, persons with a disability and members of visible minority groups to apply.

Vanier is committed to developing inclusive, barrier-free selection and appointment processes and work environments. If contacted in relation to this process, please advise the organization's representative of your need for accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.

While we appreciate your interest, only those selected for an interview will be contacted.   Any information obtained during recruitment will be used for employment recruitment purposes only, and not for any other purpose.