HR Specialist

Position Overview

The HR Specialist supports the effective delivery of human resources services by administering and coordinating key HR programs, processes, and policies. This role focuses on the day-to-day execution of HR functions such as recruitment support, onboarding, employee records management, and benefits administration.

Major Activities (Typical Duties/Responsibilities)

Administer the Project’s onboarding program.

Ensure new hires receive regular communication prior to their start date.

Administer and ensure accuracy of new hire paperwork; ensure new hires receive any required state specific information.

Calendar all new hire orientation activities conducted by HR and other departments.

 Complete the I9 process in accordance with federal regulations.

Ensure all new hire training is completed.

Work with the Payroll department to ensure employees are set-up correctly.

Draft documentation for new hires and employee changes, ensure proper approval and execute changes in systems.

Ensure HR related information in HRIS systems is accurate and up to date.

Represent human resources needs when working on cross-functional systems related teams and/or coordinating SOPS with other departments.

Enter employee information and changes in HRIS systems and ensure appropriate back-up documentation for changes.

Maintain all active employee files.

Ensure compliance regarding  personnel files, I9s, document retention, etc.

Perform employee off-boarding functions.

 Effectively and actively communicate company policies and procedures.

Respond to unemployment claims and employment verifications.

Work effectively with all levels of employees in the company.

Stay apprised of federal, state, and local employment laws and regulations.

Perform other duties and special projects as appropriate and as assigned. 

Knowledge/Skills/Abilities

Excellent interpersonal and customer service skills; ability to work effectively and cooperatively with all levels of management and staff, affiliated-company employees as well as outside business associates; exhibits a professional manner in dealing with others.

Knowledge of general human resources functions, and regulations.

Intermediate professional written and oral communications skills.

Strong organizational skills; superior attention to detail and accuracy.

Strong analytical skills; ability to determine how situations vary from one another and develop recommendations, ability to exercise sound, well-thought judgement.

Intermediate administrative skills.

Ability to research and organize information with particular attention to accuracy and detail.

Proficient using Microsoft Office products, such as Word, Excel, PowerPoint and industry-standard computer software and databases.

Excellent oral and written communication skills, including thorough knowledge of proper grammar, advanced vocabulary, spelling, editing and proofreading skills.

Ability to look at situations analytically, make decisions, solve problems and exercise excellent judgment.

High degree of sensitivity regarding confidential information.

Physical Abilities

Sufficient fine motor skills for the use of computers, calculators with an ability to withstand repetitive keyboarding for extended periods of time.

Visual and communications ability adequate to perform the essential functions of the job.

Ability to kneel, bend and twist at the waist on an occasional basis.

Ability to reach below shoulder height with regular frequency (desk position) and at or above shoulder height on occasion.

Ability to push, pull, carry and lift objects weighing up to 20 pounds on a regular basis, and greater weights on an occasional basis.

Ability to travel by vehicle or aircraft, and ability to safely operate a motor vehicle.

Minimum Qualifications

High school diploma and three years of relevant work experience or equivalent combination of education, training and experience

PHR strongly preferred

Ability to pass a background check and drug screening.

Must have identification compliant with the Real ID Act at time of hire

Must be able to obtain Department of Energy badge

Pay Rate: $28.35 - $39.00

Benefits: OSC Technical Solutions offers excellent benefits for eligible employees. Benefits include paid holidays, paid time off, 401k with employer match, dental, vision, health insurance plans through the Federal Employee Health Benefits (FEHB) program, as well as life and disability benefits. 

OSC Technical Solutions does not discriminate, and the company provides equal employment opportunity for all employees and applicants without regard to race, religion, color, sex, gender, sexual orientation, national origin, citizenship status, age, marital status, pregnancy or parenthood, handicap or disability, genetics, veteran status or any other legally protected characteristic. OSC Technical Solutions adheres to all federal, state and local laws regarding equal employment opportunity and will not discriminate against you in violation of these laws. OSC Technical Solutions reserves the right to apply CIRI Shareholder preference to qualified Shareholders in employment and advancement opportunities.  

OSC Technical Solutions participates in E-Verify. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. 

Reasonable Accommodation:

OSC Technical Solutions will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with OSC Global, LLC or any of its subsidiaries, please email [email protected].

Important Employment Notice: Federal Contract & RCW 49.44.240:

Due to our status as a federal contractor operating within the State of Washington, all applicants and employees must adhere to federal law, which classifies cannabis as a Schedule I controlled substance.

While Washington State’s RCW 49.44.240 (which generally prohibits employers from discriminating against an applicant based on their lawful use of cannabis off-site and during working hours) is state law, it does not supersede federal requirements.

Zero-Tolerance Policy and Disqualification

Prohibition: The use, possession, or distribution of cannabis is strictly prohibited for all employees, regardless of state law.

Testing: Applicants will be subject to pre-employment drug screening that includes testing for cannabis.

Disqualification: A positive test result for cannabis will result in immediate disqualification from consideration for employment, as mandated by our federal contract obligations.

All applicants must be able to comply with all federal regulations, including those concerning controlled substances, as a condition of employment.