HR Specialist (m/w/d)

Your mission:
Are you a detail-oriented and proactive HR professional with a passion for maintaining accurate records and supporting employees? We are seeking a dedicated HR Specialist to join our team in Vienna. In this role, you will handle a variety of administrative and operational tasks, ensuring the smooth functioning of our HR processes and providing top-notch support to our employees.

Your Responsibilities:

Administrative & Employee Support:• Maintain accurate employee records in HRIS (Personio and IMP) or other software.
• Manage holidays, sick leave, maternity, and parental leave.
• Respond to employee inquiries and provide support on HR-related matters.

HR Process Improvement:• Contribute to the continuous improvement of HR processes and procedures.
• Maintain and update the Organization Chart and Manpower List.
• Support expatriates with general requirements.

Performance Management & Training:• Assist in the Performance Management program and Training & Development initiatives.
• Conduct HR onboarding training sessions for new employees.

Recruitment & Onboarding:• Post job ads, conduct interviews, prepare job offers and contracts.
• Support pre-boarding and onboarding processes.

Payroll & Compliance:• Collaborate with Accounting for accurate payroll processing.
• Address payroll inquiries and discrepancies.
• Ensure compliance with employment laws and regulations.

General Support:• Draft and edit HR-related guidelines, policies, and procedures.
• Assist in coordinating HR-related events and initiatives.
• Support administrative tasks, including subcontractor administration and contract management.

Your profile:
• Excellent knowledge of Austrian labor laws.
• Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field, or completion of an administrative apprenticeship.
• Preferred: Over 5 years of experience in HR operations.
• Exceptional skills in planning, organization, problem-solving, and service orientation.
• Skilled in MS Office (Word, Excel, PowerPoint) with preferred experience in HRIS systems.
• High attention to detail and precision, capable of maintaining confidentiality.
• Effective communication abilities with strong multitasking capability.
• Fluency in both German and English.

Why us?:
Why us?

• An exciting and dynamic career within a rapidly expanding company
• Diverse and multicultural work environment with global connections
• Attractive company benefits and perks

If you are you looking for a chance to apply your knowledge and implement your ideas, while being recognized for your unique contributions, we would love to get to know you and show you why a career at GLOVIS Europe GmbH can be a great opportunity for you.

Please send us your CV and cover letter including your earliest possible start date and salary expectation. We are looking forward to getting to know you.