HR Specialist

MealSuite, an Inc. 5000 Fastest-Growing Company, is a privately owned SaaS organization comprising 190+ team members across the globe, with hub locations in Cambridge, ON, Canada, Dallas, TX, USA, and Ho Chi Minh City, Vietnam. Our suite of end-to-end foodservice technology solutions helps professionals across healthcare and aging services streamline their operations, save time, reduce food waste, and meet regulatory requirements, so they can focus on what matters most: improving the quality of patient and resident care.

We’re looking for a HR Specialist to join our People & Culture team. By adding a C&B-specialized HR Specialist, we expect to improve accuracy, timeliness, and compliance in payroll and benefits operations. This role will also enhance the overall employee experience through more responsive and dedicated C&B support, while enabling the General Manager to focus on higher-value, strategic people initiatives.

A day in the life as a HR Specialist:

• In charge of all kinds of paperwork related to Human resources: letter of offer, appendix, renewal contract confirmation, probation confirmation, labor contract and ensure the labor contract list is up to date. Prepare other kinds of paperwork such as job transfer, termination decision, promotion, employment reference check, etc
• Responsible for salary computation, attendance record/leave record for all employees accurately and timely. Work closely with Finance to ensure data consistency and smooth HR operations
• Address employees’ queries, explain clear policies and employee handbooks
• Ensure compliance with labor laws, tax regulations, social insurance, and statutory reporting requirements
• Administer employee benefits programs (insurance, healthcare, leave, allowances, wellbeing programs, etc
• Ensure benefits policies are clearly documented, communicated, and consistently applied
• Maintain data accuracy and integrity
• Support the company's outings and events when needed
• Coordinate with global team when needed
• Other tasks as assigned by General Manager

If the below describe your knowledge, experience and character, this role could be for you:

• At least 4 years in Human Resources Specialist role, preferably in C&B
• Bachelor’s degree in Human Resources, Business Administration or equivalent
• Good command of English
• Good knowledge of labour laws and practices
• Experience working with a global team/organization
• Possess good communication and interpersonal skills
• Ability in dealing with suppliers, vendors and authorities
• Ability to work multi-tasking and under strict deadline
• Supportive and approachable

We know imposter syndrome can be REAL when applying for a new role, but please don't let the confidence gap prevent you from taking a leap and applying for your dream job. Your future self will thank you!

More to love about working at MealSuite:

• Stock Options - Share in the success you help build.

• Employment under Vietnam Labor Law - Includes Vietnam labor law contract with full benefits.

• Hybrid Work Flexibility - Work remotely one day per week.

• Generous Time Off  - up to 20 days of annual leave to recharge and refresh.

• 100% Salary During Probation  - No drop in pay while you ramp up.

• Continuous Learning - Unlimited access to online courses through Udemy to support your growth.

• Office Perks - Free snacks and beverages to keep you fueled.

• Flexible Working Time - We care about outcomes, over rigid schedules.

• Team Events - Regular activities to connect, celebrate, and have fun.

• Meaningful Work - Build awesome products that make a real impact.

Have we got your attention? Great! Here’s what’s next:

Apply today with your resume and answer any application questions. We’ll start reviewing candidates within two weeks of this position being posted and will reach out to you if we’d like to get to know you a bit better. We often get hundreds of applications for our roles (we feel very honored that so many people are interested!) and try our best to get back to each person. If there’s a delay in our response, please don’t think we’ve forgotten about you. We may be taking our time to thoroughly review each candidate before deciding who to interview.