HR Specialist

Bayut & dubizzle have the unique distinction of being iconic, homegrown brands with a strong presence across the seven emirates in the UAE. Connecting millions of users across the country, we are committed to delivering the best online search experience.

As part of Dubizzle Group, we are alongside some of the strongest classified brands in the market. With a collective strength of 5 brands, we have more than 123 million monthly users that trust in our dedication to providing them with the best platform for their needs.

As HR Specialist you will be responsible for the collation of payroll data, processing, and reconciliation of the monthly payroll cycle. The scope includes supporting payroll from end to end and maintenance of all payroll reports required for the annual company audit.

In this role, you will:

Monthly Payroll

• Administer payrolls across our multiple entities and bank accounts in the UAE,
• Ensure all payments are processed efficiently, effectively, accurately and are paid on time.
• Ensure employee starters and leavers are processed correctly in a timely manner together with consultants invoicing.
• Processing monthly submission of data for verification from the Director of HR and the CFO.
• Proactively resolve and/or report payroll issues and changes to management.
• Manage and execute the calculations for DEWS payments and GPSSA Pension payments for UAE Nationals.
• Upload monthly payroll and initiate communications to the company’s banking partners platform.
• Responsible for overall reporting of payroll allocation, bank reconciliation and end of month GL reporting with Finance.

Administration

• Facilitate monthly commission payout through direct coordination with the FP&A team
• Support in the quarterly execution of cost allocation adjustments according to the effort surveys of the FP&A team
• Production of bank statements and other HR related reports required by multiple business units on a monthly and bi-yearly basis.
• Calculate and record overtime, deductions, bonuses, and any other payroll variables for monthly payouts.
• Verify calculations and check items for final settlement before signing off.
• Update air ticket rates for new countries/ nationalities, inquiring for rates, and requesting for approval for recording in the Masterfile.
• Management & implementing of the Family Benefits Policy including requisition of forms for verification.
• Support and maintenance of employee promotion, increase and any other compensation related letters
• Support and maintenance of employee payslips, salary letters and salary/ commission statements.
• Responsible for employee verifications to external teams i.e. requests from the bank.
• Continuously Identifying opportunities to streamline payroll processes, enhance efficiency, and strengthen internal controls.

Governance

• Ensure and maintain strict confidentiality over employee data and information, ensuring full compliance with data protection.
• Support and in some cases lead the review and development of payroll processes, procedures, and systems.
• File & maintain payroll data and records in a safe place to ensure compliance with data protection regulations.
• Maintenance and administration of internal IHRS and Payroll systems.
• Responsible for annual external audit exercise not limited to submission of items, providing justifications, and meeting the auditors for a process walk through and payroll SOPs for both the UAE and Group Executive.
• Implementation and facilitate all compensation and benefits payout to employees including incentives, bonus payout, salary review and managing extended benefits.
• Maintain comprehensive documentation of payroll procedures, processes, and transactions. Generate detailed reports and summaries for audit purposes, highlighting key findings, trends, and compliance issues.
• Stay updated on changes in payroll regulations, tax laws, and accounting standards. Ensure payroll practices align with legal requirements, industry best practices, and internal policies. Implement corrective measures as needed to address compliance deficiencies.

Visa Management

• Primary Administrator/Point of Contact for Freezone visa applications and renewals;
• Coordinate and manage the process of the visa applications for local and international hires;
• Support the relocation process for international hires by providing fully comprehensive visa-related support and guidance.
• Monitor visa expiration dates and initiate renewals in a timely manner.
• Coordinate with SHR advisors and assist in processing visa cancellation documentation as per UAE labour law;
• Liaise with government authorities and external bodies as required;
• Stay updated on changes in visa regulations to ensure ongoing compliance.
• Provide support to the Company PRO with other mainland visa activities
• Generate Employment Contracts for signature from relevant parties

Group Medical Insurance

• Primary Administrator/Point of Contact for the Group Medical Insurance scheme;
• Manage enrolments and deletions of employees and employee dependents in a timely manner;
• Serve as the main point of contact for employee medical insurance enquiries and issues, ensuring they are dealt with promptly;
• Request letters from the insurance broker on the Employee’s behalf;
• Collaborate closely with the insurance broker to obtain pre-approvals and streamline the processing of claims.

Requirements:
• Accounting degree
• Graduate Degree of diploma in HR (Optional)
• 3 – 5 years of experience in payroll function
• Administration experience in medium to large company
• Knowledge of Sage, BambooHR, Zurich Dews Payment Portal
• Understanding of accounting fundamentals and payroll best practices
• Proven experience as HR specialist with hands on knowledge on bank dashboards and WPS payments
• Proficient in Microsoft Office, esp. excel
• Exceptional time keeping and planning skills.
• Highly proficient in spoken and written English
• Strong communication skills to work with all levels of seniority internally & externally.
• Excellent coordination and organisation skills
• Hands-on experience with Human Resources Information Systems (HRIS), like BambooHR and PeopleSoft
• Ability to prioritise work requirements
• Highly motivated, professional, creative, proactive, and able to work independently and cooperatively in a diverse group.
• Hands-on attitude and the ability to thrive in a fast-paced environment.
• Trustworthy and attention to confidentiality
• Take pride in your work and have fun doing it.
• Must display resilience, and a focus on continuous improvement.
• Proactive approach to finding solutions

Benefits:
• A fast paced, high performing team.
• Multicultural environment with over 50 different nationalities
• Competitive Tax-free Salary
• Comprehensive Health Insurance
• Annual Air Ticket Allowance
• Employee discounts at multiple vendors across the emirates
• Rewards & Recognitions
• Learning & Development

Bayut & dubizzle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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