HR & Recruitment Specialist (with Administrative Support)

Job Title: HR & Recruitment Specialist (with Administrative Support) – Remote

Position Type: Full-Time (40 hours per week)

Work Hours: Flexible

• 9:00 AM – 5:00 PM or 11:00 AM – 7:00 PM (Pacific Time – Vancouver, Canada)

Work Days: Flexible

• Options include Monday to Friday or Tuesday to Saturday

Schedule: Highly flexible schedule as long as the VA can support interview coordination and administrative tasks effectively. Schedule should allow flexibility for interviews, including after standard business hours.

Salary: $6 – $8 per hour

Job Code: W-QHC

Workplace: Remote

Preferred Candidate Location: Philippines

About the Company

The company is a well-established home care provider based in Vancouver, Canada, offering holistic care services through both home care and clinic-based practice. It operates across multiple locations, including a head office and local offices, and supports a growing patient base with comprehensive healthcare services.

Scope of Work / Responsibilities

This role primarily focuses on HR and recruitment operations, with additional administrative responsibilities.

Core Responsibilities (Top Priorities)

• Manage interview coordination and hiring support (scheduling, conducting interviews, and taking detailed notes)
• Manage and maintain the CareerPlug platform
• Perform data entry and assist with invoicing tasks

HR & Recruitment Support

• Manage candidate communications and recruitment documentation
• Assist in maintaining structured hiring workflows and processes
• Collect and organize applicant documents

Administrative Support

• Provide general administrative support across HR and operations
• Assist with payroll-related administrative tasks (ADP support, document follow-ups, profile setup)
• Process payments and billing
• Maintain organized records and ensure documentation accuracy

Additional Support

• Provide receptionist or front-desk support as needed
• Assist with ad hoc HR and administrative tasks

Requirements:
• At least 1 year of experience in HR, recruitment coordination, or administrative support
• Previous experience as a virtual assistant is preferred
• Experience in home care, healthcare, or similar service-based industries is a strong advantage
• Experience in payroll support or familiarity with payroll systems (e.g., ADP) is an advantage
• Experience with ADP systems is preferred
• Comfortable learning and using platforms such as CareerPlug

Skills & Competencies

• Strong experience in interview coordination and recruitment processes
• Strong English communication skills (written and verbal)
• Strong attention to detail, especially for data entry, documentation, notetaking and interview
• Ability to manage multiple tasks and priorities efficiently
• Organized and structured approach to administrative work
• Experience with invoicing and billing processes
• Ability to maintain professional communication, particularly during interview coordination

Basic requirements

• Must be proficient in speaking and writing English very clearly
• Must have relevant work experience
• Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]
• Comfortable communicating via video calls with camera on, as needed for interviews and team coordination

Technical requirements

• Device: Reliable laptop or desktop computer.
• Internet: High-speed connection (minimum 10 Mbps).
• Audio: Noise-canceling headset.
• Video: Webcam for virtual meetings.
• Workspace: Quiet, professional environment

Benefits:
• Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
• Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
• HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
• Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
• Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
• Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
• Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
• Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.

These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits.