HR Recruiting Coordinator

CLASSIFICATION: Full-Time               STATUS: Non-Exempt

POSITION SUMMARY:

The HR Recruitment Coordinator supports the Human Resources department by coordinating recruitment activities, assisting hiring managers with candidate selection processes, and ensuring a smooth onboarding experience for new employees. This role manages applicant communication, organizes pre-employment requirements, and prepares new hire orientation logistics. The Coordinator oversees pre-hire and onboarding tasks before transferring completed employee information to the HR Assistant for HRIS entry.

ESSENTIAL FUNCTIONS:

Recruitment & Onboarding Coordination:

Post and maintain job listings across BambooHR, Indeed, and the Apricot Staff Matrix.

Coordinate the candidate pipeline from application approval through offer acceptance and onboarding preparation.

Manage candidate communication, interview scheduling (as assigned), and follow-up correspondence.

Conduct fingerprinting background checks and record results in Claris and Apricot.

Track and coordinate completion of pre-employment screenings (TB tests, health assessments, background checks, references) for staff, volunteers, and board members.

Enter background check receipts and related recruitment purchases into Microix.

Prepare offer letters and distribute hiring packets and onboarding instructions.

Provide updated New Hire Lists to IT and the HR Manager prior to each orientation.

Assist with planning and organizing new hire orientation to ensure a positive and compliant onboarding experience.

Represent SEK-CAP, Inc. at job fairs, career events, and community recruitment activities.

Employee Relations & Organizational Support:

Respond to routine applicant and new hire inquiries regarding recruitment timelines and onboarding expectations.

Support HR events including benefits enrollment, employee engagement activities, and staff development events.

Maintain professionalism and positive public relations when representing SEK-CAP, Inc.

Support management decisions through actions and communication.

Respect and support cultural differences and diverse family structures.

Maintain reliable attendance, punctuality, and appropriate use of work time.

Attend mandatory training and staff meetings.

Perform other duties as assigned.

Administrative Support:

Prepare onboarding documents and assist with HRIS-related data processes.

Maintain personnel records and ensure compliance with legal retention requirements.

Conduct periodic audits of HR files for accuracy and regulatory compliance.

Maintain confidentiality of employee information and HR records.

Ensure adherence to HR-related laws, regulations, and agency policies.

KNOWLEDGE AND EXPERIENCE:

Experience:

1–3 years of experience in talent acquisition, onboarding, or general HR support.

Knowledge:

Understanding of recruitment best practices and applicant tracking processes.

Familiarity with HR compliance requirements, employment laws, and record retention standards.

Working knowledge of HRIS and applicant tracking systems (BambooHR preferred).

Skills & Competencies:

Strong organizational and time management skills.

Excellent verbal and written communication abilities.

Proficiency in Microsoft Office and HR technology tools.

Ability to maintain confidentiality and handle sensitive information with discretion.

Comfortable communicating with applicants, staff, and external partners.

EDUCATION AND QUALIFICATIONS:

Minimum of Associate’s degree in Human Resources, Business Administration, or a related field preferred.

Valid driver’s license meeting agency insurance guidelines.

Must pass a standard criminal history check and drug screen.

Ability to obtain CPR and First Aid certification.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

The physical demands and work environment described below are representative of those required to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

Prolonged periods of sitting at a desk and working on a computer.

Frequent use of hands for typing, handling documents, and performing other office tasks.

Occasional standing, walking, stooping, kneeling, or crouching.

Ability to regularly lift and/or move up to 20 pounds.

Vision requirements include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Occasional exposure to wet or humid conditions and outdoor weather.

Noise level is typically quiet to moderate.

Occasional travel for recruitment events, training, or agency-related meetings.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Benefits:

401(k)

401(k) matching

Dental insurance

Disability insurance

Flexible schedule

Health insurance

Paid sick time

Paid time off

Paid training

Vision insurance

Weekly day range:

Monday to Friday

Work Location: In person

SEK-CAP, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic as established by law.