HR & Payroll Specialist

Job Description

Job Title:

HR & Payroll Specialist

Department:

Human Resources

Reports To:

HR Generalist/Manager

Schedule:

30-40 hours per week

Supervisory Responsibilities:

 None

Job Summary:

Our HR & Payroll Specialist plays a crucial role in supporting benefits, compensation, HRIS, recruiting and payroll administration.  This detail-oriented role combines technical experience with administrative efficiency and is key to our success as we continue to be an employer of choice. The HR & Payroll Specialist acts as a primary liaison between HR and other departments, ensures regulatory compliance, and takes ownership of HR-related projects. This role requires the ability to exercise discretion and independent judgment in handling sensitive employee matters and developing solutions to operational challenges.

Duties/Responsibilities:

Payroll Administration

Manage payroll administration for the company, including processing bi-weekly non-exempt and exempt payroll, tax profile setup and maintenance, and general payroll and tax recordkeeping.

Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.

Safeguard compliance with federal, state, and local payroll, wage and hour laws and best practices.

Produce scheduled and ad-hoc reports pertaining to payroll in collaboration with Finance.

Follow up with employees who are missing timecard and hour information.

Complete biweekly deduction files for benefit vendors.

Resolve payroll discrepancies and answer employee questions

HRIS

Serves as main point of contact for HR-related reports

 Manages HR Analytics and reporting dashboards.

Serve as the systems and process expert for implementations, upgrades, and configuration changes to align with business needs.

Oversees the testing of the system for upgrades, data conversation, and implementation of interfaces with other systems.

Serves as the main point of contact between the Human Resources Department, IT, and the vendor for all HR Technology system issues

Administrative Support

Support the hiring process by scheduling all interviews and maintaining communication with candidates.

Performs administrative duties related to onboarding such as I-9, E-Verify, background checks, and more.

Assist with employee offboarding process.

Maintain updated employee files, ensure organization of the HR drive, and ensure that documents are easily accessed.

Conduct annual employee file and I-9 audits.

Process address and other employee data changes across systems in a timely manner.

Administer employment verification requests.

Work with Accounting to process all monthly HR-related expenses.

Required Skills/Abilities:

Multi-state payroll processing and administration

A detail-oriented mindset with a passion for maintaining accurate records and ensuring compliance with HR regulations.

Enthusiasm for fostering a collaborative and inclusive workplace where every individual can thrive.

Must be a team player to create a seamless experience for our employees

Comfort navigating new and changing technologies and leveraging them to enhance HR processes and efficiencies.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer

 Education and Experience:

Associates or Bachelor's degree in Human Resources, Business Administration, or related field.

Minimum of 3-5 years of experience in Payroll Administration.

Prior experience using BambooHR preferred

Compensation:

The base salary compensation range being offered for this role is $75,000– 85,000 USD per year. This role is also eligible for an annual short-term incentive bonus.

Company Benefits

Pearl Meyer provides a competitive benefit package which includes the following (eligibility requirements apply):

Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program)

Leave Benefits: Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off (Washington State only)

Retirement Benefits: Savings Plan (401k)