HR Ops Specialist

You in This Role As an HR Operations Specialist at Unusual Machines, you will serve as the operational backbone of the HR team. This is a highly trusted, confidential, and detail-driven role focused on keeping HR processes organized, compliant, and running smoothly in a fast-growing, dynamic environment.

You’ll take tactical and administrative responsibilities off HR’s plate — owning onboarding logistics, offer documentation, employee files, and compliance tracking. No two days will look the same. You’ll help ensure new hires feel welcomed, paperwork is completed accurately and on time, and HR operations stay structured as the company scales.

This is an in-office role, working closely with a collaborative team of 5–6 HR professionals.

A Day in the Life

• Preparing and sending offer letters and onboarding documentation
• Coordinating background checks and ensuring proper clearance
• Setting up new hires in internal systems and creating onboarding plans
• Emailing new hires with logistics (start times, location, expectations)
• Coordinating swag bags, welcome materials, and team notifications
• Creating and maintaining employee folders and ensuring files are audit-ready
• Managing required compliance documentation
• Updating org charts, spreadsheets, and tracking documents
• Supporting special HR projects and identifying process improvements

What You’ll Do

• Ensure all employee documentation is complete, accurate, and compliant
• Maintain and organize digital and physical employee files
• Track and manage background checks and required forms
• Support HR compliance initiatives and stay audit-ready
• Assist with org charts, reporting, spreadsheets, and data tracking
• Proactively identify gaps in processes and recommend improvements
• Provide confidential administrative support to the Hiring Manager
• Support special projects and evolving HR initiatives as the company grows

What You’ll Bring

Required:
• Prior experience working in HR or in a highly confidential administrative role
• Strong understanding of confidentiality and professional discretion
• Excellent organizational and time management skills
• High attention to detail and accuracy
• Strong computer skills, including Microsoft Office
• Experience with Google Drive and shared document management
• Ability to prioritize in a fast-paced, constantly evolving environment
• Strong written and verbal communication skills

Preferred:
• Experience supporting onboarding and compliance processes
• Forward-thinking mindset — someone who asks, “What’s missing?”
• Comfort working in a high-growth, dynamic company
• Process-improvement mindset

What You’ll Gain

• A trusted, high-impact role within the HR function
• Exposure to all aspects of HR operations and compliance
• A dynamic environment where no two days are the same
• Close partnership cross-functional teams
• The ability to shape processes and improve efficiency

What Success Looks Like

First 6 Months:
• Employee files fully organized and consistently maintained
• Onboarding processes running smoothly and efficiently
• Compliance documentation complete and audit-ready
• Strong communication and over-communication with stakeholders

First Year:
• HR systems and documentation fully organized and scalable
• Compliance processes clearly structured and consistently followed
• Administrative workflows streamlined and proactive rather than reactive

What to Expect

This is primarily a desk-based, in-office role. The environment is fast-moving and constantly evolving. Flexibility is essential — processes will shift as the company grows, and success requires someone who is adaptable and not tied to “the way it’s always been done.”

If you thrive in organized chaos, value confidentiality, and take pride in being the operational force that keeps everything running, this role offers meaningful impact and growth within a dynamic team.Top of Form

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Compensation & Benefits

• Compensation: $24 an hour
• Comprehensive benefits including medical, dental, and vision
• 401(k)
• Unlimited PTO
• Catered lunches for all employees every day of the week
• Employee product discounts

About Us

Unusual Machines is a U.S.-based drone and drone parts company focused on the small and First-Person View (FPV) segments of the drone market. Our brands - Rotor Riot and Fat Shark - are two of the most respected names in FPV and have helped shape the industry through e-commerce, product development, and a deep connection with the pilot community.

We’re expanding into enterprise and defense - bringing our obsessive attention to performance, design, and U.S.-based manufacturing into high-stakes environments like search and rescue, STEM education, and military innovation. With several of our products already approved by the Defense Innovation Unit, we’re solving procurement issues for customers who demand speed, agility, and compliance.

If you love working at the intersection of community, content, and cutting-edge technology, you’ll feel right at home here.

We are an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Unusual Machines participates in E-Verify. E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

We unfortunately cannot offer visa sponsorship for this position.