HR Operations Specialist

Here at Appian, our values of Intensity and Excellence define who we are. We set high standards and live up to them, ensuring that everything we do is done with care and quality. We approach every challenge with ambition and commitment, holding ourselves and each other accountable to achieve the best results. When you join Appian, you’ll be part of a passionate team dedicated to accomplishing hard things, together.

About the Role:

We are looking for an HR Operations Specialist to support global HR operations and international benefits administration across EMEA and APAC. In this role, you will help ensure accurate employee data, smooth HR processes, and reliable benefits administration for employees across multiple countries. This is an excellent opportunity for an early-career HR professional with 1–3 years of experience who enjoys working with data, systems, and cross-functional teams in a fast-paced global environment.

Key Responsibilities:

HR Operations & HRIS Administration

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Process employee lifecycle transactions in Workday, including new hires, job changes, transfers, terminations, etc. Prepare and distribute job change letters to support system changes.

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Maintain accurate employee data in Workday ensuring data integrity and timely updates.

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Support global onboarding processes to ensure a smooth employee experience.

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Administer and support key HR Operations programs and assist with employment verifications.

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Assist senior leaders with submission and tracking of expense reports.

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Maintain HR process documentation and internal resources.

Global Benefits & Leave Administration

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Support administration of international benefit programs across EMEA and APAC, including:

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New hire enrollments & Life event changes

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Open Enrollment coordination

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Benefit terminations

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Data entry and system updates

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Assist with resolving insurance-related issues by coordinating with vendors, payroll, finance, and broker partners.

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Support the annual benefits renewal process, including data gathering, reporting, and timeline tracking.

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Prepare employee communications to help promote understanding and utilization of benefit programs.

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Support administration of leave of absence cases by tracking documentation, updating systems, and coordinating with Payroll and HRBPs to ensure accurate processing.

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Maintain trackers and documentation to support regulatory compliance across global benefits programs.

Qualifications

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1–3 years of experience in HR operations, HRIS administration, benefits administration, or a related HR function

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Experience working with HRIS platforms (Workday preferred)

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Strong attention to detail and ability to manage data accurately

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Experience supporting global or multi-country HR processes is a plus

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Strong organizational skills with the ability to manage multiple priorities

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Excellent communication and collaboration skills

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Bachelors or Masters in Human Resources, Business Management or related field preferred

Tools and Resources

• Training and Development: During onboarding, we focus on equipping new hires with the skills and knowledge for success through department-specific training. Continuous learning is a central focus at Appian, with dedicated mentorship and the First-Friend program being widely utilized resources for new hires.

• Growth Opportunities: Appian provides a diverse array of growth and development opportunities, including our leadership program tailored for new and aspiring managers, a comprehensive library of specialized department training through Appian University, skills based training, and tuition reimbursement for those aiming to advance their education. This commitment ensures that employees have access to a holistic range of development opportunities.

• Community: We’ll immerse you into our community rooted in respect starting on day one. Appian fosters inclusivity through our 8 employee-led affinity groups. These groups help employees build stronger internal and external networks by planning social, educational, and outreach activities to connect with Appianites and larger initiatives throughout the company.

Benefits

Appian offers a comprehensive benefits package designed to support your health, wellbeing, and financial future. Benefits may include health coverage, Employee Assistance Program (EAP) with free mental health support, life and disability insurance, an Employee Stock Purchase Program (ESPP), a retirement/pension plan, wellness dollars, tuition reimbursement, family-forming benefits and more. Benefits vary by country—please ask your Talent Acquisition contact for details specific to the location you are applying to.

About Appian

Appian provides process automation technology. We automate complex processes in large enterprises and governments. Our platform is known for its unique reliability and scale. We’ve been automating processes for 25 years and understand enterprise operations like no one else. For more information, visit appian.com. [Nasdaq: APPN]

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Appian is an equal opportunity employer that strives to attract and retain the best talent. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable federal, state, or local law.

Appian provides reasonable accommodations to applicants in accordance with all applicable laws. If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected]. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

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