HR Operations Executive
Ninjavan
Posted: March 24, 2026
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Quick Summary
HR Operations Executive plays a key part in ensuring seamless HR processes, compliance, and a positive employee experience through payroll administration, data accuracy, and coordination with HR and other departments.
Required Skills
Job Description
The HR Operations Executive is responsible for ensuring the accurate and timely administration of payroll, maintaining employee data, and supporting daily HR operations. This role plays a key part in ensuring seamless HR processes, compliance, and a positive employee experienc
Key Responsibilities:
1. Payroll Administration
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Process monthly payroll—including overtime, allowances, and deductions—for Singapore and regional employees.
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Handle payroll matters for resignations, including final salary computation.
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Ensure payroll accuracy through effective coordination with HR and other internal/external stakeholders.
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Serve as the main point of contact for all salary-related enquiries for Singapore employees.
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Maintain and track attendance for blue-collar employees.
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Ensure timely submission of IR21 tax clearance for foreign blue-collar staff exiting the company.
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Ensure timely and accurate CPF submissions and statutory tax matters.
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Prepare annual IR8A forms for employees.
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Generate payroll journals, labour cost reports, and other related reports for Finance and Management.
2. General HR Administration
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Track probation and confirmation timelines.
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Prepare and record all employment letters and HR documents.
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Facilitate smooth onboarding processes for blue-collar new hires.
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Assist with offboarding processes to ensure return of company assets and system access removal.
3. HRMS Data Maintenance
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Adhere to internal control procedures and data policies.
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Create, update, and maintain accurate employee records in HRMS and personnel files.
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Ensure timely and accurate HR reporting when required.
Key Requirements:
• 1 year of HR or relevant working experience.
• Strong communication and interpersonal skills.
• Organized, efficient, and quick-thinking.
• Highly meticulous with strong follow-up skills.
• Tech-savvy and proficient in MS Office / Google Workspace.
• Able to work independently with minimal supervision.
• Demonstrates high integrity and handles confidential information with care.