HR Operations Associate

Human Resources Operations Associate

North Suburban Legal Aid Clinic is seeking a full-time HR Operations Associate.

The mission of the North Suburban Legal Aid Clinic (NSLAC) is to provide accessible, quality, equitable, free legal services in the areas of domestic violence, housing, and immigration to give low-income, at-risk community members access to justice and the opportunity to live productive and secure lives. NSLAC is a 10-year-old dynamic nonprofit with a collaborative culture and the goal of becoming the model legal aid organization focused on suburban communities.

The HR Operations Associate will play a critical role in supporting day-to-day human resources and administrative operations. This position will report to the Director of HR Operations & Governance.

Job Responsibilities:

Operations/Office Management

Manage daily office operations, ensuring the office environment is well-maintained and employee-ready;

Manage office inventory and supplies;

Prepare property and equipment inventory reports and reconciliation of property report for funders;

Communicate with staff, contractors and vendors to ensure efficient functioning of IT systems and office equipment;

Communicate with office landlord and building management regarding repairs and maintenance; serve as primary point of contact for landlord and building management;

Manage physical and virtual office space for NSLAC;

In coordination with the Director of HR Operations, help plan and execute all-staff events, meetings, and employee engagement activities;

Manage incoming calls to NSLAC’s main line, and providing backup to the Administrative Assistant (Operations) when needed;

Backs up Administrative Assistant (Operations) for greeting clients and other visitors to NSLAC, as needed;

Assist in the supervision of the Administrative Assistant (Operations).

HR Operations, Payroll and Employee Support

Serve as primary point of contact for employee administrative needs;

Maintain accurate employee records via NSLAC’s HRIS;

Assist with benefits administration and employee changes as needed;

Assist with payroll processing, timekeeping, PTO, and employee status changes;

Assist with the management of office security protocols.

Talent Management & Recruiting Support

Assist in the coordination of recruiting activities including job postings, interview scheduling, and candidate communication;

Assist with onboarding and offboarding tasks;

Assist with employee development initiatives and training coordination;

Coordinate the intern program lifecycle, including recruiting, interview scheduling, onboarding, orientation, and programming;

Serve as point of contact for interns and managers;

Serve as point of contact for intern paperwork and evaluations.

Accounts Payable and Financial Support

Process invoices, expense reimbursements, and vendor payments;

Coordinate with the Development and Finance team to ensure timely and accurate payments, recordkeeping, and grant reporting documentation;

Maintain records of contracts, invoices, and budgets related to office expenses;

Assist in the management of NSLAC credit cards including account reconciliation, documentation, and adjustment of spending limits, as needed.

Perform other responsibilities needed to ensure the success of NSLAC.

Qualifications:

Bachelor’s degree in Human Resources, Business Administration, or a related field;

1-3 years of experience in Human Resources, Operations, or Administrative Roles;

Ability to handle confidential information with discretion;

Familiarity with HRIS and Payroll Systems;

Bilingual (Spanish-English) strongly preferred, but not required;

Nonprofit sector experience preferred;

Demonstrated proficiency in cross-cultural communication;

Experience in utilizing technology to deliver program results;

Ability to work independently and take initiative in a fast-paced environment;

Excellent multi-tasking and organizational skills with strong attention to detail;

Proficient in Microsoft Suite;

Understanding of and commitment to the mission of NSLAC.

Salary and Benefits:

$60,000-$65,000 annually, commensurate with experience

On-Site during normal business hours; Hybrid work available on occasion with approval;

Generous vacation policy including paid time off, sick leave, and paid holidays

Health, dental, vision, life insurance, and 401(k)

Interested candidates should apply at: https://nslegalaid.bamboohr.com/careers

NSLAC is an Equal Opportunity Employer.