HR & Operations Assistant

Headquartered in Silicon Valley, we are a newly established start-up where a collective of visionary scientists, engineers, and entrepreneurs are dedicated to transforming the landscape of biology and medicine through the power of generative AI. Our team comprises leading minds and innovators in AI and biological science, pushing the boundaries of what is possible. We are dreamers who reimagine a new paradigm for biology and medicine.
We are committed to decoding biology holistically and enabling the next generation of life-transforming solutions. As the first mover in pan-modal Large Biological Models (LBM), we are pioneering a new era of biomedicine, with our LBM training leading to ground-breaking advancements and a transformative approach to healthcare. Our robust R&D team and leadership in LLMs and generative AI position us at the forefront of this revolutionary field. With headquarters in Silicon Valley, California, and a branch office in Paris and Abu Dhabi, we are poised to make a global impact. Join us as we embark on this journey to redefine the future of biology and medicine through the transformative power of Generative AI.

Job Description

We’re looking for a highly organized and proactive HR & Operations Assistant to support day-to-day people operations and office operations. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced startup environment, and wants exposure to HR, operations, office management, and cross-functional coordination.
In this role, you’ll work closely with HR, Finance, IT, and team leads to ensure smooth onboarding and offboarding experiences, maintain accurate HR records and documentation, and support efficient, well-run office operations. You’ll play a key role in creating a positive employee experience by keeping processes organized, communication flowing, and day-to-day needs running seamlessly.

Key Responsibilities:
• HR Support & People Operations
• Support employee onboarding and offboarding, including documentation, system access, and coordination with IT and payroll vendors
• Maintain accurate and up-to-date employee records (contracts, personal data, compliance documents)
• Assist with intern and contractor administration
• Help ensure compliance with local labor regulations and internal policies
• Respond to basic employee HR questions and escalate when needed

• Recruiting Coordination
• Partner with the recruiting team to coordinate, schedule and manage interviews across multiple roles and office locations
• Maintain accurate and up-to-date candidate pipelines and hiring data, ensuring efficiency and attention to detail
• Communicate proactively with candidates and hiring teams to deliver a smooth, positive hiring experience
• Conduct and document reference checks in alignment with hiring guidelines

• Operations & Office Support
• Manage day-to-day Palo Alto office operations, including office supplies, access badges, seating, facilities coordination, swag inventory, and vendor relationships
• Ensure the office maintains a neat, tidy, and professional appearance, including meeting rooms, lobby, kitchen, and common areas.
• Manage incoming and outgoing mail and packages, including shipments via USPS, FedEx, and other couriers
• Coordinate with building management to address office issues, maintenance requests, and repairs as needed
• Coordinate with IT/vendors for on-site needs
• Assist with expense tracking, invoices, and operational documentation
• Plan and execute in-office events and internal meetings, including happy hours, offsites, All Hands meetings, holiday parties, and other company events
• Maintain internal documentation on Confluence / shared drives
• Support ad-hoc projects across HR, Operations, and Finance as needed

Qualifications:
• 2+ years of experience in People Operations, Office Management, Administrative Support, or similar role in a fast-developing company…”
• Hands-on experience in office or workplace operations, including vendor management, supply chain, facilities coordination, and on-site events.
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast-moving environment, and flexible with working on requests from different time zones
• Proficient with Google Workspace; experience with tools like Deel, Lever, Confluence, Slack, or QuickBooks is a plus
• Startup experience or interest in a tech / AI environment is a plus

What We’re Looking For:
• Proactive, reliable, detail and solution-oriented. Has strong ownership and a self-starter
• Comfortable with ambiguity and learning on the job
• Team-oriented with a “no task too small” mindset
• Enjoys supporting people and improving processes

Join us as we embark on this journey to redefine the future of biology and medicine.
We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. GenBio AI participates in the U.S. Department of Homeland Security’s E-Verify program to confirm the employment eligibility of all newly hired employees. For more information on E-Verify, please visit www.e-verify.gov.