HR Generalist

About Us:

At Quartermaster AI, we believe the ocean should be a safe and sustainably managed resource for all. We leverage AI and robotics to unlock technological capabilities that were only recently impossible. Our distributed open-ocean systems enable every vessel to sense, compute, and communicate, enhancing maritime domain awareness for those who need it most.

Description of Duties:

• The HR Generalist is part of the team responsible for the Company’s core HR administrative functions, including compliance, classification, benefits, HR finance, and policy. In this capacity, the role contributes to consistent processes, supports cross-functional workflows, and assists HR leadership in ensuring that these interconnected areas operate smoothly and in alignment with Company standards.

• The HR Generalist supports the daily operations and strategic initiatives by providing responsive, detail-oriented assistance across HR operations, classification and position management, benefits administration. This position plays a key role in maintaining accurate and compliant HR documentation; preparing reports and dashboards to inform decision-making; supporting open enrollment and benefits-related processes; and ensuring HR resources and communications are clear, accessible, and up to date.

• The HR Generalist also contributes to the review and maintenance of position descriptions, assists in evaluating classification requests, and supports the consistent application of regulatory requirements. In addition, the role provides broad support for HR projects by helping gather information, build workflows, document SOPs, coordinate logistics, and prepare communications and guidance. Working under the direction of HR leadership, the HR Generalist helps promote efficient, compliant, and user-centered HR practices that strengthen the employee experience and advance the Company’s operational goals.

Essential Duties and Responsibilities

HR Operations – 60%

• Ensures compliance with standards a growing company needs to function.

• Supports efforts to streamline HR operations by assisting with the documentation of standard operating procedures (SOPs), helping update HR policies, and contributing to the creation of accessible training and guidance materials.

• Assists in implementing process improvements, automation, and digital tools that enhance efficiency, compliance, and employee experience.

• Maintains and updates HR handbook content and resources under the direction of HR leadership to ensure employees and managers have accurate and timely information.

• Prepare dashboards, reports, and summaries to support strategic decision-making and compliance reviews.

Benefits Administration — 15%

• Is the liaison between Quartermaster and our benefit brokers.

• Publicizes benefits programs and conducts group and individual orientation sessions and benefit reviews.

• Serves as the primary point of contact for benefits related inquiries

• Support benefits annual open enrollment activities and data management

• Explores other opportunities for benefits administration as needed

HR Projects – 15%

• Provides general support for a variety of HR projects and initiatives as assigned by HR leadership, contributing to planning, coordination, and implementation activities.

• Assists with gathering information, preparing materials, and organizing documentation to support the successful execution of HR initiatives.

• Helps coordinate project logistics

• Contributes to the development of communication materials, guidance documents, and resources that support project rollout and stakeholder understanding.

• Maintains organized project files, notes, and reference materials to ensure continuity across ongoing and future HR initiatives.

• Is able to help build out employee review systems in accordance with company values

Policy Development – 10%

• Supports the development, review, and maintenance of human resources policies and procedures to ensure alignment with federal and local regulations.

• Assists in drafting new policies and updating existing ones to reflect operational changes, best practices, and compliance requirements.

Minimum Job Requirements

• Bachelor's degree in Human Resources, Business Administration, Public Administration, or a related field.

• Three years of experience in human resources, with exposure to HR operations, benefits administration, recruitment, or position management functions.

• Excellent organizational, analytical, and problem-solving skills with strong attention to detail.

• Strong technical and digital competency, with the ability to learn new systems quickly and support the development of user-friendly HR workflows and digital solutions.

• Strong written and verbal communication skills with the ability to work collaboratively across diverse stakeholder groups.

• Ability to maintain confidentiality, discretion, and ethical standards.

• Be able to use modern software benefit systems

• Communicate effectively verbally and through software applications (Slack, Gsuite, etc)