HR Coordinator

POSITION PURPOSE:
The HR Coordinator will perform the daily functions of the Human Resources (HR) department that 
support employee onboarding, employee relations, compensation management, performance 
management, HR recordkeeping, and administration of policies and procedures. 

ESSENTIAL FUNCTIONS:
• Conduct, verify, and/or acquire pre-employment screenings and reports for prospective and current
employees. This includes but is not limited to background checks, drug and/or alcohol screens, 
verifications of employment, reference checks, and any other screening processes required for 
employment or credentialing.
• Provide prospective employees with a positive and engaged onboarding experience with Aviva 
Health with timely and professional communication and coordination of the employee’s onboarding; 
ensure that all related parties are fulfilling their roles within the onboarding process.
• Maintain adequate and compliant employee records. 
• Update HRIS and other HR-related systems with employee data and related changes in a timely 
manner and to ensure an effective flow of employee data. Document Standard Operating Procedures 
(SOP) for applicable HR operations. 
• Communicate employee and pay data changes with the appropriate individuals to ensure that updates 
are maintained in all applicable systems within the organization, including Payroll, Information 
Systems, Credentialing, Reception, and other appropriate departments. This may include 
collaborating with other departments to develop effective methods of exchanging employee data and 
regularly auditing to ensure accurate updates are completed.
• Generate, analyze, and disseminate employment-related or employee reports to management or 
government entities as-needed.
• Perform routine tasks required to support the administration of human resource programs or 
processes including but not limited to compensation; disciplinary matters; disputes and 
investigations; performance and talent management; productivity, recognition, and morale; 
occupational health and safety; employee engagement and retention; policies and procedures; and 
compliance matters.
• Solve problems or respond to employment-related inquiries from applicants, employees, and 
management, referring complex and/or sensitive matters to the appropriate staff; escalating complex 
or compliance matters as appropriate. 
• Respond to third party employee inquiries with confidentiality and sensitivity. 
• Attend and participate in employee disciplinary meetings, terminations, and investigations as 
directed.
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• At the direction of HR leadership, conduct exit interviews, stay interviews, intake interviews, 
employee surveys, and other related interviews to support employee engagement, development of 
employee programs, or escalation of matters to the appropriate individuals. 
• Maintain compliance with federal, state, and local employment laws and regulations, and 
recommend best practices; review policies and practices to maintain compliance.
• Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human 
resources, talent management, and employment law.
• Participate in the Employee Engagement Committee and assist with planning, preparing, 
coordinating, and setting up employee events.
• Provide back-up administrative support to other members of the HR department as needed.
• Performs other duties as assigned.

NON-ESSENTIAL FUNCTIONS : (if any)
• Maintain effective notes from various HR meetings.

PROFESSIONAL QUALITIES:
• Ability to maintain an appropriate level of confidentiality and professionalism
• Knowledge of applicable federal, state, and local regulations that impact HR operations
• Organized and effectively manages time
• Well-spoken in group and one-on-one communication
• Written communication is grammatically correct and professional
• Ability to repeat processes consistently when necessary
• Ability to be self-aware and respond with prudence 
• Ability to assess risks and respond with appropriate action

QUALIFICATIONS:
• Bachelor’s degree in human resources, Business Administration, or related field; equivalent related 
experience may be applied in lieu of education requirements.
• At least one year of human resource management experience preferred.
• SHRM-CP certification is preferred.
• Excellent verbal, written communication, interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or ability to quickly learn the organization’s HRIS and talent management systems.

WORKING CONDITIONS:
Must be able to perform the following physical requirements:
• Remain in a stationary position for prolonged periods while operating a computer.
• Move or traverse throughout the office.
• Operate basic computer and office equipment, such as a phone, copy machine, or other related 
equipment.
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• Ability to communicate information and ideas clearly and accurately so others will understand; 
ability to interact with staff clearly.
• Able to move or transport up to 25lbs while setting up events. 
• Work indoors in heat-controlled environment. 
• OSHA Exposure Category – Category #2: The normal work routine involves no exposure to blood, 
body fluids, or tissues.
• This position is predominantly performed in-office Monday through Friday during regular business 
hours. Periodic weekend or evening work may be required.
• Use of company vehicle, personal vehicle for business use periodically.

DISCLAIMER:
Employees must be able to perform the essential functions of their position satisfactorily. Aviva Health 
will make reasonable efforts to accommodate a qualified applicant or employee with a known disability, 
unless such accommodation creates an undue hardship on the operation of the business. To request a 
reasonable accommodation, please contact the VP of Human Resources or their designee by email.
ACKNOWLEDGEMENT:
This Description is intended to describe the essential job functions and the essential requirements for the 
performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a 
person so classified. Aviva Health retains the right to change or assign other duties to this position.
• Employee is in receipt of this Job Description.
• Employee has read and understands the Job Description and has discussed the job requirements 
and responsibilities with their supervisor. 
• Employee has sufficient experience and training to perform the essential functions listed in the 
Job Description with or without a reasonable accommodation