HR Coordinator (Contract)

General Accountability

The HR Coordinator provides hands-on operational and administrative support across recruitment, onboarding, offboarding, HRIS administration, and general HR coordination. The role ensures smooth execution of day-to-day HR processes during a period of elevated hiring activity, while maintaining a high standard of accuracy, responsiveness, and candidate and employee experience.

*This is a 6-month contract position.

Duties & Responsibilities

Recruitment & Interview Coordination

Draft and post job advertisements using approved job descriptions

Format job descriptions using company templates, including version control and reference numbers

Coordinate and schedule interviews across multiple roles and candidate stages

Conduct reference checks and support pre-employment coordination

Generate ad hoc recruitment-related reports

Onboarding Coordination

Schedule onboarding sessions and coordinate onboarding logistics

Create and maintain new hire profiles in HRIS, including email setup coordination

Coordinate with IT to schedule the new hire system and equipment setup

Ensure onboarding documentation is complete, accurate, and stored correctly

Offboarding Support

Upload offboarding documentation to HRIS

Coordinate scheduling of exit interviews

Ensure offboarding records and checklists are completed and up to date

HRIS & Administrative Support

Maintain accurate employee records and documentation in HRIS

Ensure HR data is current, complete, and audit-ready

Generate ad hoc employee and HR reports as required

Provide general administrative support across HR operations

Compliance, Safety & Office Support

Schedule and follow up on Health & Safety inspections

Ensure H&S documentation is completed, digitized, and stored appropriately

Ad Hoc & Project Support

Support ad hoc HR projects and operational initiatives

Assist with process improvements and documentation where required

Education

Bachelor’s degree in Human Resources, Business Administration, or a related field preferred, or equivalent practical experience.

Key Attributes

Prior experience in an HR Assistant/Coordinator, or similar HR operations role

Hands-on experience with HRIS systems

Strong organizational and coordination skills with attention to detail

Comfortable managing multiple tasks in a fast-paced environment

Strong client service mindset and professional communication skills

Ability to handle sensitive and confidential information with discretion.

We thank you for your interest in Profound Medical. Please note only candidates that are short-listed will be contacted.

The expected base pay range for this role is 26.50 - 31.25 CAD per hour. Actual compensation will be determined based on experience, qualifications, and job-related factors. 

We strive to promote diversity and equal opportunity in the workplace and encourage applications from all qualified individuals, including those with disabilities. If selected to participate in the recruitment, selection, and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require.