HR Coordinator

Bright Light Medical Imaging is a physician-led, multi-location imaging center where professionals don’t just work—they belong. We foster a supportive, team-driven culture that feels like family, where every member is valued, respected, and empowered to grow. With cutting-edge technology, opportunities for advancement, and a workplace built on integrity and compassion, our team loves coming to work each day. Employees here aren’t just colleagues; they’re part of something bigger—a community that truly cares. If you’re looking for a career where your skills are valued, your contributions matter, and you feel at home, Bright Light is the place for you.

HR Coordinator, Full-time

Location: On-site Arlington Heights 

Days/Hours: Monday-Friday,  9:00 am - 5:30 pm 

Key Responsibilities:

Training Administration

Distribute company-wide annual employee training notifications to ensure all staff are informed of required courses and deadlines.

Track training completion by assigned deadlines, monitor compliance, and send follow-up reminders to employees as needed.

Update and maintain the compliance training spreadsheet, ensuring accurate records for audits and reporting purposes.

Collaborate with department managers to address training gaps and ensure alignment with organizational compliance standards.

Recruitment & Hiring

Screen incoming applicants to identify qualified candidates for open positions.

Coordinate communication with candidates, including interview scheduling and follow-ups, in collaboration with hiring managers.

Monitor candidate emails and inquiries, responding promptly to maintain a positive candidate experience.

Regularly refresh and post job openings on company platforms and external job boards on a bi-weekly basis to attract qualified talent.

Onboarding

Facilitate the onboarding process for new hires, ensuring a smooth transition into the organization.

Conduct orientation sessions, review the employee handbook, and provide guidance on company policies, procedures, and culture.

Assist in the setup of employee accounts, access credentials, and necessary documentation for a seamless first day.

Employee Records & Verification

Process employment verification requests accurately, confidentially, and in a timely manner.

Maintain employee records in accordance with company policies and requirements, ensuring data integrity and privacy.

Employee Support

Respond to routine employee inquiries regarding the employee handbook, policies, and procedures.

Assist with the distribution of announcements and communications through the employee portal.

Act as a point of contact for general HR-related questions, providing guidance and support to staff as needed.

Licensing

Assist with verification of technologists licensure and certification.

Monitor and update tracker spreadsheet and follow-up reminder communications

Perform all other duties as assigned 

Requirements:

High school diploma or equivalent

Bachelor's Degree in relevant field, preferred 

Prior experience in a HR role

At least one year of experience in a healthcare or medical setting, preferred

Core Competencies:

Attention to detail

Reliable, punctual, and professional

Ability to work independently and as part of a team

Strong interpersonal skills

Excellent communication and organizational skills

Compliance and confidentiality

Dependable and flexible

Benefits:

Competitive pay and growth opportunities

Paid on-site training

401(k) with company match, when eligible

Multiple private health insurance options                                                 

Paid time off plus designated holidays

Annual uniform allowance

Quarterly appreciation breakfast/Lunch

Working with great people!

Bright Light Medical Imaging is impacted by the use of Artificial Intelligence (AI) from vendors such as Indeed, Zip Recruiter, Glassdoor and LinkedIn as a result of these vendors’ presentation of received resumes in their portal.

* All listed points are essential functions of the job unless identified with an *