HR and Finance Coordinator

Contract Type: 14 hours per week, fixed term until 31 December 2026, with the potential to extend, depending on funding.

We are open to discussing how the working hours are structured across the week.

Location: Hybrid (1 day per week in the London office), although remote working may be considered for the right candidate.

Reports to: Head of HR and Finance

Salary and Benefits: £28k, plus discretionary annual bonus, 36 days leave per annum (inclusive of bank holidays), a 6% employer pension contribution, the option to work from any location for up to 25 working days per year.

All salary and benefits will be pro-rated based on hours worked.

Career Progression: We want our people to flourish and grow whilst working for us, helping to contribute towards Future Advocacy’s continued success and impact. This is why we place a big emphasis on learning and development.

Why join us?

Future Advocacy is a global agency, based in London, Brussels and Berlin. We put cutting-edge advocacy, campaigning and communications tools into the hands of individuals and organisations working to create a better future.

We are highly skilled at:

• Designing winning advocacy and strategic communications strategies
• Mobilising targeted and powerful campaigns for change
• Securing strategically important media coverage
• Digital and creative campaigns
• Research, analysis, policy development and writing
• Training in all aspects of strategy, government relations, campaigning, and media work

We are proud to work for some fantastic clients seeking to make the world a better place. Current and previous clients include the Jamie Oliver Group; Movember; the Elton John AIDS Foundation; Brave Movement; Centre for Democracy and Technology; ECPAT International; Which?; WaterAid; Bite Back 2030; World Food Programme; Islamic Relief; Sarah Brown’s TheirWorld charity; Wellcome Trust, and the World Wide Web Foundation.

Our small but mighty team is made up of people from 8 countries around the world, with experience in government, politics, NGOs, foundations, and the private sector - all motivated to drive positive change. Our Founder/CEO previously was Director of the ONE campaign across Europe for seven years, responsible for all ONE’s policy, campaigns, digital, media, and advocacy work. He was a key architect of the Make Poverty History Campaign; Movement Director for the anti-slavery organisation Walk Free; and an Executive Director of the UK Labour Party.

The Role

Future Advocacy is seeking a part-time HR and Finance Coordinator to support the smooth running of our growing organisation. The successful candidate will gain hands-on experience across HR and finance in a small, international team where their contribution will be visible and valued. By supporting our people and finances, they will play a direct role in enabling high-impact advocacy and campaigning work around the world.

This role could suit someone who is early in their HR or finance career and wants broad, practical exposure, or someone who is returning to work, balancing other commitments, or looking for a high-quality part-time role.

Responsibilities will include:

Finance

• Support budget tracking for client projects
• Generate client invoices on a monthly basis and follow up on any overdue payments
• Manage the internal expenses process, ensuring timely submission and processing of receipts
• Support the Head of HR and Finance with bookkeeping tasks
• Support the Head of HR and Finance with the monthly payroll process across our London, Brussels and Berlin offices
• Other finance administrative tasks as required

HR

• Coordinate recruitment administration, including posting job adverts, scheduling interviews and managing onboarding checklists (IT, equipment, logins)
• Maintain and update our team handbook
• Assist with policy updates and documentation
• Support HR compliance (e.g. GDPR, right to work checks, staff records)
• Provide additional day to day support as needed, including coordinating office logistics, arranging travel, organising away days and assisting with internal reporting.
• Uphold and reinforce our organisational culture, promoting our values and ways of working across the team.

We would love to hear from you if you meet the criteria below:

• Undergraduate degree or equivalent professional experience
• At least one year of work experience in HR and/or finance with a desire to work across both areas
• Ability to deliver work accurately in a fast-paced but supportive environment
• Excellent written and verbal communication skills in English (native level or equivalent)
• Tech savvy, with experience in using accounting software (e.g. Xero) and/or HR and ATS systems (e.g. CharlieHR, Workable), or a strong willingness to learn
• An excellent eye for detail and quality
• Ability to work independently and as part of a team
• Enthusiasm, flexibility, and ability to manage competing priorities, with a proactive approach to problem solving
• Willingness to undertake routine administrative tasks as part of the role

We welcome applications from candidates of all backgrounds and experiences. If you don’t meet every requirement listed but feel excited about the role, we encourage you to apply.

Our Culture

Our culture and values are very important to us, allowing us to thrive in a fast changing world. The key values that drive us at Future Advocacy are:

• Always Learning: We constantly strive to improve the work we do, as a team and as individuals.
• Impactful: We define success in terms of the impact our work has on making the world more equal, sustainable and more prosperous.
• Supportive: We are open, responsive, positive and supportive to each other and to others.

Apply for this Job

Please apply by submitting a CV and a cover letter of up to 500 words below.

In your cover letter, please demonstrate how you meet the criteria with relevant examples.

The deadline for applications is 23:59 on Sunday, April 5th. However, this vacancy may close early if sufficient applications are received, so early applications are encouraged.

If your application is successful, you will be invited to a first-round interview, which will be conducted online.

If we’re both excited to move forward, second-round interviews will take place in person at our London office, where you will also be asked to complete a written task.

Future Advocacy is committed to equal opportunities. We welcome applications from individuals regardless of their race, ethnicity, sexual orientation, religion, age, gender, or disability. We particularly encourage applications from members of groups that are currently under-represented in our organisation, including Black, Asian and minority ethnic people.

We are happy to discuss flexible working and other adjustments on a case by case basis.