HR and Business Office Partner

You must be located in Philippines to be a candidate.

This role is a unique opportunity to be a key part of a rapidly growing U.S. software company as we continue to grow our presence as a sought-after employer in the Philippines for talented IT and software professionals. With several software developer and support employees already in Philippines, Datex is looking to double its workforce by June 2026. This is an exciting opportunity for a talented HR and business minded professional to be a key part of that growth.

The desired candidate is one that possesses the skillset to handle both local Philippines employment matters, as well as occasional local operational business tasks.

Core characteristics:

• Excellent English communication skills – written & spoken
• Exceptional attention to detail in written tasks and document review
• Strong organization and time management skills
• Ability to work independently in a remote environment
• Tech-savvy – Applicant tracking systems, HRIS apps, Microsoft Office Suite, etc.
• Quiet, dedicated workspace and reliable internet
• Must be willing to overlap with U.S. business hours, requiring some night work
• Examples: 3p to 12a EET; 5p to 2a EET; or 8p to 5a EET
• Preference is at least 3 to 4 hours on U.S. day time.

Core HR Duties:

• Work closely with current Datex Philippines employees to ensure timesheets and payroll are correct and ready for processing.
• Recruiting and pre-screening of candidates in Philippines
• Create and route job offers, contracts, and other related documents for signature/approval
• Properly file and organize signed contracts and other HR documents; manage encoding for 201 files
• Prepares payroll-related documents of newly hired employees and is responsible for routing and securing signatures in all documents
• Coordinate with U.S. Director of HR to handle grievances, disciplinary actions, and other labor-related issues
• Collaborate with Philippines legal consultant and HR consultant when necessary
• Conduct pre-termination investigations and hearings
• Advise U.S. HR in the creation and update of best-practice company policies
• Manages the transition of probationary employees to regular status including sending reminders to managers
• Keep U.S. HR informed on national labor policy changes and new/added public holidays
• Attend job fairs to promote recruitment as needed
• Conduct market research to ensure competitiveness
• Address employee inquiries regarding compensation and benefits
• HMO/Health Insurance Administration
• Other HR duties as assigned

Core Business Office Duties:

• Collaborate with U.S. finance department regarding business banking, business agreements, business errands, payroll, and other employee related payments
• Assists U.S. Finance department in banking and other local business tasks
• Plans, hosts, and attends employee off-site team builders, trainings, and parties
• Occasionally assists with the provisioning and return of company technology items
• Vendor Sourcing and Quotations: Identify and source vendors; collect quotations as per procurement policy.
• Contract and Vendor Coordination: Prepare procurement-related contracts based on leadership direction and scope.
• Finance Collaboration: Work closely with Finance to ensure compliance checks, timely payment processing, and adherence to procurement policies.
• Procurement Documentation: Maintain accurate procurement records including quotations, vendor communications, and comparative charts.
• Other office management duties as assigned

Requirements:
• Bachelor's degree or equivalent in human resources, business, management, operations, or equivalent.
• Minimum 4 years of human resource experience.
• Experience in remote, international, multicultural and multilingual settings strongly preferred.
• Verifiable experience in recruiting, hiring, work leaves, and terminations.
• Strong interpersonal and communication skills with the ability to work effectively among a highly diverse workforce.
• Knowledge of HR systems and databases.
• Experience with Rippling or similar HR management platforms
• Strong analytical and problem-solving skills.
• Proven experience providing advice and guidance to senior management teams.

Benefits:
100% Remote – work from anywhere with a stable internet connection

Full-Time, Monday to Friday – no weekend work

Supportive Team – guided onboarding and partnership with managers

HMO Coverage and other available benefits/perks

Competitive Salary – PHP 55,000 – PHP 75,000 monthly

Paid Time Off - in addition to paid Holidays