HR Advisor (Talent Administration, Leave Management & Offboarding)

Our Company

We’re Hitachi Digital, a company at the forefront of digital transformation and the fastest growing division of Hitachi Group. We’re crucial to the company’s strategy and ambition to become a premier global player in the massive and fast-moving digital transformation market.

Our group companies, including GlobalLogic, Hitachi Digital Services, Hitachi Vantara and more, offer comprehensive services that span the entire digital lifecycle, from initial idea to full-scale operation and the infrastructure to run it on. Hitachi Digital represents One Hitachi, integrating domain knowledge and digital capabilities, and harnessing the power of the entire portfolio of services, technologies, and partnerships, to accelerate synergy creation and make real-world impact for our customers and society as a whole.

Imagine the sheer breadth of talent it takes to unleash a digital future. We don’t expect you to ‘fit’ every requirement – your life experience, character, perspective, and passion for achieving great things in the world are equally as important to us.

The Team

This opportunity is open to candidates based in Poland, Krakow, and requires supporting not only local HR operations, but also remotely covering processes and activities related to offboarding, leave management, and employee lifecycle changes across multiple countries within the EMEA region. The position offers the opportunity to work in a cross-country setup, collaborating virtually with stakeholders and HR teams in various countries.

The Role

In this role you will serve as the expert on HR-related topics, providing guidance on offboarding, leave management, employee changes, and assisting employees with topics related to HR procedures and self-service usage. You will be the first point of contact for queries coming from employees via tickets (Jira), ensuring prompt and effective responses; you will identify and understand customer needs, clarify every issue thoroughly, provide timely updates and deliver final solutions that meet their expectations.

This position requires working closely with internal colleagues to ensure high accuracy of resolutions and to maintain high levels of customer satisfaction. You will be evaluating incoming questions, handle the majority of cases, and dispatch cases that require in-depth subject matter expertise to the responsible teams. You will contribute to the preparation and verification of monthly payroll inputs related to offboarding, leave management, and lifecycle changes across multiple EMEA countries as well as contribute to the continuous improvement and streamlining of HR processes. Important part of the role lies in documenting HR processes and updates to ensure clear communication and consistency across the team as well as will provide support on HR People Processes across the EMEA region, focusing on areas such as offboarding, leave management, employee lifecycle changes and related activities.

The EMEA SSC Talent Administration & Offboarding Specialist is dedicated to supporting and simplifying the employee lifecycle—specifically focusing on Talent Administration (Promotions/Transfers), Leave Management and Offboarding processes.

We are looking for a resilient and adaptable professional who thrives in a fast-paced environment. You will ensure compliance with internal policies and legal regulations (specifically for Poland and the UK but also with rotational support to other countries) while maintaining high-quality standards during periods of change and transformation.

Key Responsibilities

• Offboarding & Exit Management

• Talent Administration (Promotions & Transfers)

• Data Management & Reporting

• Competencies & Requirements

• Experience & Knowledge

• Shared Services Background: Minimum 2-3 years of experience working specifically in an HR Shared Services (SSC) or Global Business Services (GBS) environment is required.

• Labor Law: Mandatory: Strong practical knowledge of UK and Polish labor law (termination rules, document retention, notice periods, leave management). Preferred: General knowledge of labor laws in other EMEA countries (e.g., Germany, Romania, Ukraine, Switzerland, Sweden) is a plus.

• Process Knowledge: Good knowledge of main HR methodologies, policies, and the employee lifecycle.

• Mindset & Soft Skills: Adaptability, Resilience, Communication.

• Technical Skills: HR Systems (Workday required), Jira, Confluence, strong data management skills.

• Languages: English (B2 minimum), Polish (fluent), other languages are a strong plus.

About Us

We’re a global, 1000-strong, diverse team of professional experts, promoting and delivering Social Innovation through our One Hitachi initiative (OT x IT x Product) and working on projects that have a real-world impact. We’re curious, passionate and empowered, blending our legacy of 110 years of innovation with shaping our future. Here you’re not just another employee; you’re part of a tradition of excellence and a community working towards creating a digital future.

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Fostering innovation through diverse perspectives

Hitachi is a global company operating across a wide range of industries and regions. One of the things that sets Hitachi apart is the diversity of our business and people, which drives our innovation and growth.

We are committed to building an inclusive culture based on mutual respect and merit-based systems. We believe that when people feel valued, heard, and safe to express themselves, they do their best work.

How we look after you

We help take care of your today and tomorrow with industry-leading benefits, support, and services that look after your holistic health and wellbeing. We’re also champions of life balance and offer flexible arrangements that work for you (role and location dependent). We’re always looking for new ways of working that bring out our best, which leads to unexpected ideas. So here, you’ll experience a sense of belonging, and discover autonomy, freedom, and ownership as you work alongside talented people you enjoy sharing knowledge with.

We’re proud to say we’re an equal opportunity employer and welcome all applicants for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, age, disability status or any other protected characteristic. Should you need reasonable accommodations during the recruitment process, please let us know so that we can do our best to set you up for success.