HR Administrator

Job Purpose / Overview

The HR Administrator is integral to the development and success of Human Resources in West Burton Energy and will assist and support the HR Assistant and HR Manager. The role is a central support to West Burton Energy’s operational Human Resources team and all employees and is responsible for the provision of quality administration information and support through the areas of Payroll, Recruitment, HR Administration, Learning & Development, Compensation & Benefits, and HR Information Reporting.

This position would suit a proactive, enthusiastic, methodical and adaptable team player with excellent interpersonal and customer focused skills with a keen eye for detail. They will ideally have experience of working in an HR or Payroll field.

Contextual Information

Operating Environment

The HR Administrator position reports to the Human Resources Manager. The position interfaces with all discipline areas of the business and wider external stakeholders.

Human Resources are responsible for delivering, redesigning and consolidating HR and Payroll support activities. The HR Administrator is responsible for the accurate delivery of payroll processes and employee benefits, for around 80 monthly paid employees, in time to meet the monthly payroll deadline and in compliance with both company policy and HMRC legislation, and in line with internal audit controls. 

West Burton B CCGT consists of a mix of technical and professional roles, all of which have clearly defined competency level requirements which are built into SAP.

Requests for competency review and training is self-driven by employees through the aid of SAP. The detailed competency framework provides clarity of what the required level of skill, knowledge and training looks like for each position and on what frequency this should be reviewed and re-evaluated.  Training at the station is delivered on a business and competency needs basis and is risk analysed, scheduled and co-ordinated by the HR Administrator.

The position plays a key role in ensuring that all individuals, across all roles at the station, are provided with training to maintain and develop their level of competency.  As such it is important that all roles and responsibilities at the station are well understood along with their associated training needs.  

The HR Administrator will contribute to the success of the function by supporting change and striving to achieve high levels of customer satisfaction. A professional, efficient, courteous and confidential approach will be essential.

The successful applicant for this role will need to take an active interest in their self-development. 

Principal Accountabilities (Outputs of the Job – Activities & Decisions)

There are a broad range of activities an HR Administrator will undertake in supporting the life cycle of an employee, including:

HR Administration

Flexible Working/Work-Life Solutions

Personal details changes

Subject Access Requests

Probation / Right to work in UK reviews

Absence and Leavers

Purchase Order requisitions

Employment and financial references

Working Time Monitoring

Induction Monitoring

Produce, analyse and present monthly HR metrics and site reports

Annual Employee Engagement Survey analysis & reporting

Recruitment – Vacancy through to Offer:

Adverts

Applicant Management

Maintaining Bamboo HR Recruitment system

Recruitment Logistics

Liaise with Managers

Clear and timely candidate rejection notifications

Update recruitment logs

Right to Work in UK verification

Pre-employment referencing

Process new hire for Payroll & Benefits

Induction scheduling

Payroll and Benefits

Maintain employee payroll database in Bamboo HR, Avantus Flex Benefits system & TMF Horizon

Manage New Hire processes

Operation of the Flex Benefits and Company Healthcare schemes including liaison with individual benefit providers on product administration and invoicing

Administer company-wide benefits (Gymflex, Cycle to Work, Childcare vouchers etc) including invoicing  

Manage Employee Contractual and Occupational Statutory Changes and Payments

Managing changes to employee personal allowances

Reoccurring payments & deductions for employees e.g. First Aid payments, TU Membership

Track expenses for professional membership and eyecare schemes

Respond to pay enquiries from HMRC and other statutory & non-statutory bodies

Tax and NI queries and related statutory deductions

Administer special leave requests, such as Jury Duty, Paternity and Carers leave

Manage administration of employee Compensation and Benefits

Learning & Development

Produce and manage the West Burton Energy training plan based on a needs analysis

Ensure a quality training provision is delivered in a cost-effective manner across the station. To include sourcing vendors, creating course information in Success Factor, co-ordinating all training invitations and collecting post training evaluation feedback for future improvement

Produce, analyse and present L&D metrics reports

Produce regular station reporting on all areas of training and competency identifying costs, trends and risks to the Senior Leadership Team for input into the monthly management meeting

Create all new starter competency profiles in Success Factors and support ongoing maintenance of individual profiles. To do the same for basic Contractor records and IT requests where required also

This list is not exhaustive:

All of the above activities require:

Collaborative working

Excellent Customer Focus including, written, telephony, email, face to face.

All completed activities adhere to best practice, policy and process and any legislative requirements.

Proactively manage relationships with stakeholders such as Managers, Benefit & Payroll Providers, Training providers, internal and external job applicants.

Respond to all requests for information or support within an appropriate timescale.

Support HR Manager with projects relating to new activities as and when required.

Knowledge, Skills, Qualifications & Experience

Knowledge & Skills

Essential

Ability to work under pressure and meet deadlines while handling multiple tasks

Strong Payroll and/or HR administration experience

Excellent attention to detail and an analytical mind-set

Customer focus

Good numeric and verbal skills

Ability to identify process improvements and enact change

Prioritisation skills

Able to work collaboratively as part of a team and on own initiative

Integrity

Ability to communicate in a concise, clear and accurate manner

Strong working knowledge of Microsoft Excel

Flexibility

Desirable

Understanding of taxable benefits

Knowledge of Success Factors Learning Management System

Knowledge of creating, developing and presenting training plans

Qualifications & Experience

Essential

Member of, Studying towards or qualified in CPP, CIPD or CIPP or equivalent

Desirable

Knowledge of Bamboo HR & TMF Horizon

Knowledge of SAP