HR Administrator

Bayut & dubizzle have the unique distinction of being iconic, homegrown brands with a strong presence across the seven emirates in the UAE. Connecting millions of users across the country, we are committed to delivering the best online search experience.

As part of Dubizzle Group, we are alongside some of the strongest classified brands in the market. With a collective strength of 5 brands, we have more than 123 million monthly users that trust in our dedication to providing them with the best platform for their needs.

As the HR Administrator, your primary focus is to support the HR Operations team with a primary focus on visa processing, medical administration and monthly payroll.

In this role, you will:

Visa Management

• Primary Administrator/Point of Contact for Freezone visa applications and renewals;
• Coordinate and manage the process of the visa applications for local and international hires;
• Support the relocation process for international hires by providing fully comprehensive visa-related support and guidance;
• Monitor visa expiration dates and initiate renewals in a timely manner;.
• Coordinate with SHR advisors and assist in processing visa cancellation documentation as per UAE labour law;
• Liaise with government authorities and external bodies as required;
• Stay updated on changes in visa regulations to ensure ongoing compliance;
• Provide support to Company PRO with other mainland visa activities

Group Medical Insurance

• Primary Administrator/Point of Contact for the Group Medical Insurance scheme;
• Manage enrolments and deletions of employees and employee dependents in a timely manner;
• Serve as the main point of contact for employee medical insurance enquiries and issues, ensuring they are dealt with promptly;
• Request letters from the insurance broker on the Employee’s behalf;
• Collaborate closely with the insurance broker to obtain pre-approvals and streamline the processing of claims;
• Verify medical insurance invoices and coordinate payment with the Finance department.

Payroll

• Provide ongoing support to the UAE Payroll Specialist and act as Payroll Specialist in their absence;
• Maintain accurate payroll records and process earnings and deductions efficiently;
• Address payroll-related inquiries and discrepancies promptly and professionally;
• Ensure timely and accurate payment to employees.

Other Responsibilities

• Adhere to a 24/48-hour response time for various documentation requests, including, but not limited to, salary certificates, NOCs, and salary transfer letters;
• Generate Employment Contracts for signature from relevant parties;
• Provide monthly reports to the Finance department, including closing expenses & reimbursements;
• Maintain accurate records in BambooHR and file and archive documents systematically, ensuring proper organisation and accessibility;
• Adhoc reporting requests as and when required.

Requirements:
• Graduate Degree or diploma in HR (Optional)

• 3 – 5 years of experience in HR function
• Administrative experience in medium to large companies
• Knowledge of HR systems and processes
• Proficient in GSuite
• BambooHR & Sage experience preferable
• Exceptional timekeeping and planning skills
• Highly proficient in spoken and written English
• Strong communication skills to work with all levels of seniority internally & externally
• Excellent coordination and organisation skills
• Ability to prioritise work requirements
• Highly motivated, professional, creative, proactive, and able to work independently and cooperatively in a diverse group
• Hands-on attitude and the ability to thrive in a fast-paced environment
• Take pride in your work and have fun doing it
• Must display resilience and a focus on continuous improvement
• A proactive approach to finding solutions

Benefits:
• A fast paced, high performing team.
• Multicultural environment with over 50 different nationalities
• Competitive Tax-free Salary
• Comprehensive Health Insurance
• Annual Air Ticket Allowance
• Employee discounts at multiple vendors across the emirates
• Rewards & Recognitions
• Learning & Development

Bayut & dubizzle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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