HR Administrative Officer

Application deadline: 16 February 2026 at 17:00 (Barcelona time)

*TEMPORARY POSITION - MATERNITY LEAVE 7 MONTHS*

Who are we?

EIT Urban Mobility is an initiative of the European Institute of Innovation and Technology (EIT), a body of the European Union and Europe's largest network for transport innovation in cities.

Our mission is to accelerate change towards a sustainable model of urban mobility and liveable urban spaces. We connect public and private actors and provide them with access to markets, talent, finance and knowledge.

Using cities as living labs, our industry, research and university partners will demonstrate how new technologies can work to solve real problems in real cities by transporting people, goods and waste in smarter ways.

Join our team and be part of the change!

Be part of a team where:

The HR Administrative Officer
will support the HR team during a maternity leave period (7 months), working closely with the People & Culture Director and the HR Administrative Officer.

Main responsibilities:

Recruitment and selection: Posting job openings, managing recruitment channels, coordinating interviews.

Employee onboarding/offboarding: Ensure a smooth and effective onboarding and offboarding process, in coordination with managers and the IT department.

Training coordination: Organising required training sessions, including defining content and dates with providers, sending invitations to employees, monitoring participation, and preparing follow-up reports.

Payroll support: Collecting and submitting payroll inputs to the external provider, reviewing payrolls, and supporting approvals across multiple locations (Spain, Denmark, the Netherlands, the Czech Republic, Belgium, Germany, Hungary, and France).

Employee data management: Maintaining and updating employee data in our different HR platforms (travel, holidays, employee data management, expenses…).

Management of employees’ contractual documentation: in preparation for periodic audits and providing accurate and timely information.

Benefit management: Provide support in managing employee benefits, including private health insurance, Pluxee, and other programs.

Administrative support: Assist with administrative tasks such as invoice processing, data extraction and alignment with other departments, updating the intranet (People Portal), and supporting surveys, including public administration requests and employee satisfaction surveys.

Occupational Risk Prevention: Supporting the monitoring and follow-up of matters related to Occupational Risk Prevention.

What you will bring along the way:

An ideal candidate will strive to generate positive environmental and social impact in line with EIT Urban Mobility’s mission.

Must-have:

Minimum 2 years of experience working in an HR department.

Excellent command of English and Spanish, both written and spoken.

Good management of MS Office Tools - Especially Excel, Word, Power Point.

Good knowledge of HR administrative processes, including payroll would be a plus.

Strong organisational skills and attention to detail.

Confidentiality duty.

Team player who can work independently.

Pro-active and hands-on.

Strong cultural awareness and intercultural communication skills.

Empathetic, collaborative, and people-oriented mindset.

Commitment to fostering an inclusive and positive workplace culture. 

Nice-to-have:

Experience managing FUNDAE training processes.

Experience in employees’ data management with different HR platforms.

What's in it for you:

Work in an international environment with a company culture focused on empowerment, thriving and continuous growth.

Join a creative and diverse team of highly driven individuals that take out-of-the-box thinking to another level.

Strike the right Work-life balance: On top of the flexible hours and remote working options and facilities, you will be granted 27 days of paid time-off to rest and re-energise.

A yearly training catalogue to support your career development.

A tax benefit powered by Cobee, allowing you to save on your personal income tax.

A Private health insurance borne by the Company.

Work in a modern, flexible and collaborative workspace, located in the 22@ area.

Bike to work and park safely in our premises.

Kindly note that this is a temporary (7 months -from April to October-) and full-time position and it is based in Barcelona.

Salary: between 28.000 €- 32.000 € gross annual, depending on experience.

Possibility to homework 2 days a week.

No relocation expenses are granted.

Application Process:

General Conditions:

By the closing date of this call candidates must:

be a national of an EU Member State or have a working permit valid to work in Spain;

enjoy their full rights as citizens;

If you are interested this position, please complete and submit your application before the deadline on our online application platform: BambooHR.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

At EIT Urban Mobility, we value and celebrate diversity in every aspect of life and believe that everyone deserves an equal chance to succeed.

Here we value your talents, skills and experiences, and do not discriminate on any basis –whether it be disabilities or other special needs, gender reassignment, sexual orientation, ethnicity, religion or belief, age, language, political affiliation, property, marital status or any other irrelevant factor.

We are committed to creating an inclusive and supportive work environment where everyone can feel comfortable and thrive.

DATA PROTECTION DISCLAIMER

Your personal data will be processed with utmost care by the EIT KIC URBAN MOBILITY, S.L. or its subsidiaries.

The said processing will allow us to manage the recruitment of the offered positions, and more specifically:

to enable you to submit your CV to apply for specific jobs;

to match your details with the job vacancies and to eventually contact you;

to retain your details and notify you about future job opportunities similar to the specific role for which you have contacted us;

to answer your enquiries.

[1] Only qualifications issued by an EU Member State authorities and qualifications recognised as equivalent by the relevant EU Member State authorities will be accepted.