HR Administrative Assistant

Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we’re a fit for you.

Locations: Scottsdale, AZ

Team Overview

As the HR Administrative Assistant, you are a vital part of the HR Team. In this role, you will report to the Vice President of Human Resources and will be responsible for assisting the HR team with a wide variety of administrative tasks and serving the ADF teams with excellent customer service. You will be responsible for ensuring optimal Team Member experience with a focus on onboarding newly hired Team Members.

Key Responsibilities

Provide General HR Assistance

• Serve as the first point of contact for internal and external HR inquiries by managing the general HR inbox, responding to requests, and routing items to appropriate HR staff.

• Provide administrative and operational support to the HR team, including special projects, coordinating communications, and ensuring timely completion of tasks as directed by the VP of HR.

• Support HR communications and documentation by facilitating the weekly HR Insider, updating the organizational chart, maintaining personnel files, and keeping HR intranet content current.

• Coordinate logistics and administration for HR operations, including scheduling and setting up HR-related meetings (e.g., new hire orientation, exit interviews, HR leadership meetings), managing HR mail distribution, and processing check requests for HR-related invoices.

• Provide executive-level administrative support to the VP of HR, including expense processing, travel arrangements, and calendar management.

Provide Staffing and Onboarding Assistance

• Coordinate and support the onboarding process by preparing and sending new hire materials, creating orientation schedules, and ensuring all required paperwork is completed.

• Serve as a primary point of contact for new hires, providing guidance and support throughout the onboarding experience.

• Manage onboarding activities within the HRIS, including completing new hire setup, sending the ADP Onboarding Experience, and maintaining onboarding documents, details, and processes.

Minimum Qualifications

• Minimum of 2 years of clerical experience in an office setting.

• Working knowledge of Microsoft software, including Word, Excel, and Outlook.

• Strong verbal, written, and interpersonal communication skills.

• Ability to professionally and appropriately handle confidential information.

Preferred Qualifications

• HR experience.

Pay & Benefits

At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

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