HR Administrative Assistant

HR Administrative Assistant

Location: Scottsboro, AL (On-site)

Department: Human Resources

Reports to: VP of Human Resources

Status: Full-Time, Hourly

Typical Schedule: Monday - Friday, 9:00 a.m. – 6:00 p.m.

About the Role

The HR Administrative Assistant provides essential administrative and clerical support to the Human Resources department. This role ensures smooth daily HR operations by assisting with onboarding, timekeeping, documentation, employee communication, and recordkeeping. The ideal candidate is organized, detail-oriented, and committed to handling sensitive information with professionalism and discretion.

Key Responsibilities

Administrative & Office Support

Provide daily administrative support to the HR department.

Prepare and maintain documents, reports, spreadsheets, and HR templates.

Maintain digital and physical HR filing systems in accordance with retention guidelines.

Assist with scheduling interviews, trainings, and HR-related meetings.

Support supervisors and managers with HR administrative tasks, including forms, onboarding/offboarding steps, timecard follow-up, attendance records, and documentation needs.

Employee Support & Customer Service

Serve as a first point of contact for general HR questions and direct employees to appropriate resources.

Assist with internal communications and announcements.

Support employee engagement, recognition activities, and HR initiatives.

Onboarding & Offboarding

Prepare new hire packets and orientation materials.

Assist new hires with completion, forms, system setup, and onboarding questions.

Track onboarding tasks in HR Information System (HRIS) and follow up when items are overdue.

Support offboarding tasks, updating records, and ensure documentation is complete.

Timeclock & Attendance Records

Assist with daily/weekly time clock reviews in time clock system to ensure accuracy.

Follow up with supervisors regarding missed punches, unapproved timecards, and attendance discrepancies.

Maintain attendance logs and assist with Perfect Attendance tracking and reporting.

Recruiting Support

Help screen applicants, schedule interviews, and coordinate communication.

Maintain job requisition documentation and ensure required forms are complete.

Other Duties

Perform other duties as assigned to support HR operations and company needs.

Qualifications

2-3 years of administrative support experience (HR experience a plus).

Strong knowledge of Excel; formulas, sorting, filtering, and pivot tables preferred.

Experience handling confidential and sensitive information with discretion and professionalism.

Proficient in Microsoft Office and comfortable learning new systems.

Excellent attention to detail, accuracy, and organization.

Strong communication skills, both written and verbal.

Customer-service mindset with a positive, team-oriented attitude.

Experience using HRIS platforms.

Prior experience supporting HR, payroll, or benefits functions.

Experience preparing forms, templates, or internal communication materials.