HR Administrative Assistant

HR Administrative Assistant

Position Summary

The HR Administrative Assistant supports the HR Director by handling routine administrative, clerical, and coordination tasks related to human resources and office operations. This role reports directly to the HR Director and plays an important part in maintaining accurate records, organized processes, and smooth day-to-day HR support for the firm. This position is ideal for candidates early in their HR or administrative career who thrive in a structured, support-focused environment.

Key Responsibilities

HR Administration & Recordkeeping

Maintain employee personnel files, records, and documentation within HR systems.

Perform accurate data entry and updates in ADP and other internal systems.

Assist with preparing HR forms, correspondence, and internal documentation.

Support compliance efforts by organizing required employment records and audit materials.

Onboarding & Offboarding Support

Prepare new hire paperwork, onboarding materials, and workstation requests.

Coordinate onboarding logistics, including orientation scheduling and document collection.

Assist with offboarding tasks such as documentation, system access coordination, and file updates.

Payroll & Timekeeping Support

Assist with timesheet collection, PTO tracking, and payroll preparation.

Flag discrepancies and support payroll audits as directed.

Maintain accurate attendance and leave records.

Recruiting & Hiring Administration

Post job openings and track applicants in the firm’s recruiting system.

Schedule interviews and assist with candidate communications.

Coordinate background checks, reference requests, and pre-employment documentation.

Prepare offer letters and onboarding packets for review and distribution.

Office & Employee Support

Serve as a point of contact for basic HR-related questions and route inquiries appropriately.

Assist with office supply ordering, facilities coordination, and general administrative support.

Support employee engagement activities, events, and internal communications.

Provide additional administrative support to the HR Director as operational needs arise.

Qualifications

0–2 years of administrative, office coordination, or HR support experience preferred.

Strong organizational and data-entry skills with a high level of attention to detail.

Professional written and verbal communication skills.

Proficiency with Microsoft Office and HR systems; ADP experience is a plus.

Ability to handle confidential information with discretion and professionalism.

Comfortable working in a fast-paced professional services environment.