HR Administration Specialist | Managed Services Operations

Job Description & Summary

Human Resources and Payroll Operations in MSO, PwC Poland is a rapidly expanding team. You can play an important role in supporting and transforming operations of our domestic and international Clients. We continuously enhance our operations by applying best practices, streamlining processes, and integrating cutting-edge technological solutions for our customers. Join us in shaping and transforming operations for our clients, as we delve into diverse projects and collaborate closely with international expert consulting and compliance teams to provide comprehensive Payroll and HR Administration services across various sectors in the region.  

We are looking for:  
HR Administration Specialist 
 

Your future role: 

• Managing a wide range of HR processes, including onboarding new employees, offboarding terminated employees, administering absences, implementing changes in employment conditions, and ensuring compliance with Labor Code requirements, 

• Preparing and issuing employment-related documentation such as employment contracts, amendments, termination notices, and work certificates etc, 

• Collecting and managing required HR documents at the onboarding stage, throughout employment, and during termination, ensuring full compliance and accuracy, 

• Administering all types of employee leaves in accordance with Labor Law, including calculating holiday entitlement and processing maternity, parental, and unpaid leaves etc, 

• Providing HR documentation for clients, including creating, maintaining and updating personnel files and ensuring alignment with current legal regulations, 

• Operating HR systems by entering, updating, and ensuring the accuracy of employee data for HR and payroll purposes, 

• Preparing mandatory social security documentation, including employee and dependent registrations and deregistration, 

• Creating HR statistical reports (e.g., Z‑06, Z‑05, Z‑12) based on HR data, 

• Collaborating closely with the payroll team to ensure execution of HR employment related processes, 

• Entering contractor data into the payroll system and managing their social security registrations and deregistrations in compliance with applicable regulations, 

• Providing high‑quality HR services to multiple clients as part of an outsourcing model. 
 

Apply if you have: 

• An university degree, 

• 2+ years of experience in HR administration, 

• English language allowing for fluent communication both verbal and written (min. B2 level), 

• Proficiency in using Microsoft Office, 

• Attention to details, energetic and proactive approach, team working skills, very good work organization, good interpersonal and communication skills, 

• Ability to meet deadlines, set priorities and focus on time-sensitive issues. 

By joining us you gain: 

• Work flexibility - hybrid working model, flexible start of the day, workation, sabbatical leave,    

• Development and upskilling - our full support during onboarding process, mentoring from experienced colleagues, training sessions, workshops, certification co/financed by PwC and conversations with native speaker,    

• Wide medical and well-being program - a medical care package (incl. physiotherapy, discounts on dental care), coaching, mindfulness sessions, psychological support, education through dedicated webinars and workshops, financial and legal advice,  

• Possibility to create your individual benefits package (a.o. lunch pass, insurance packages, concierge, veterinary package for a pet, massages) and access to a cafeteria - vouchers, discounts on IT equipment and car purchase,    

• 3 paid hours for volunteering per month,    

• Additional paid Birthday Day off,    

• And when you start enjoying PwC as much as we do, you may recommend your friend to work with us.    

Recruitment process:  

• CV verification, 

• HC screening phone call,  

• Online interview. 
 

If you are interested in this position, please send us your CV in English. 

If you have additional questions, please contact us: [email protected] 
Please note that we do not collect resumes in our inbox.  
 

Your personal data will be processed for recruitment purposes by PwC Business Services spółka z ograniczoną odpowiedzialnością sp.k. or another PwC entity which runs a recruitment process - (list of entities). If you have given separate consent, data will also be processed for other purposes in accordance with the content of the consents granted. Full information about processing your personal data is available in the Privacy Policy. 

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