HR Admin Assistant

SOCOTEC VIETNAM is a technical support platform for the SOCOTEC Group providing expert services on a range of projects in testing, inspection and certification (TIC) in the construction and infrastructure sectors. Around the globe, more than 15,000 experts in 26 countries across 5 continents deliver professional services in construction, buildings & real estate, infrastructures, environment & safety and certification.

We are currently expanding our organization and are looking for an HR Assistant to join our growing team and help deliver high-quality projects to our clients.

HR Administration:

▪ Maintain accurate employee records and ensure data integrity.

▪ Assist with the preparation of HR reports and analytics.

▪ Apply human resource regulations according to ISO.

▪ Follow and prepare personnel records such as leave, timekeeping, etc.

▪ Update information and regulations related to human resources.

▪ Synthesize and update information for human resources reporting

▪ Facilitate the onboarding process for new hires, including orientation and necessary documentation.

▪ Prepare documents for employees' onboarding & outboarding process & update changes

▪ Do the visa and work permit procedures and support trade union activities. Compliance:

▪ Ensure adherence to labor laws and company policies.

▪ Assist in the implementation of HR compliance initiatives and training.

Compensation & Benefits (C&B):

▪ Support monthly payroll preparation, including timesheet consolidation, overtime calculation, leave balance tracking, and ensuring payroll accuracy and timely submission.

▪ Coordinate with Accounting to ensure accurate salary payment and payroll reconciliation.

▪ Manage Social Insurance, Health Insurance, and Unemployment Insurance procedures (employee registration/deregistration, salary adjustments, benefit claims such as sick leave, maternity leave, etc.).

▪ Maintain payroll records and ensure compliance with company policies and local labor regulations.

▪ Assist in administering employee benefits, allowances, bonuses, and other welfare programs.

▪ Support preparation of labor contracts, amendments, salary adjustment letters, and related documentation.

Internal Communication & Employee Relations/ Engagement:

▪ Develop and coordinate internal communication plans aligned with company activities, HR initiatives, and corporate values.

▪ Prepare and deliver internal communication content (announcements, newsletters, emails, internal posts, event materials, etc.) in a clear and engaging manner.

▪ Coordinate and organize company events and employee engagement activities

▪ Collaborate with management and other departments to ensure consistent messaging and effective internal information flow.

▪ Support employer branding initiatives by aligning internal communication with external branding activities.

▪ Gather employee feedback and propose improvement initiatives to enhance employee engagement and workplace culture.

▪ Ensure internal communication materials are aligned with company policies and corporate identity guidelines.

▪ Act as a point of contact for employee inquiries and concerns.

▪ Support conflict resolution and provide guidance on HR policies and procedures.

Other tasks when required by management

- 2-3 years minimum experience in Human Resources.

- Bachelor’s degree in human resources, Business Administration, or related field required.

- Good proficiency in verbal and writing in English.

- Capable of working with staff at all levels with the ability to build effective partnerships.

- Strong organizational skills; creative problem solver; detail oriented; accurate proofreader.

- Strong verbal and written communication skills

- Maintain current knowledge and understanding of regulations, laws, industry trends, practices.

- Attractive salary and bonus with annual revision

- Compulsory insurance pay as gross monthly salary

- 15 annual leave days (Women) & 13 annual leave days (Men) - increasing with length of service & seniority, 15 working from home days each year

- 42 hours per week (30 minute early finish every Friday), flexible working hours options

- Team-building activities, Sport Clubs

- Cooperation with colleagues around the world in a leading global group

- Strong team spirit in an entrepreneurial environment of a growing company

- People values, social responsibility and sustainability

- Opportunities for self-development and career advancement

- Internal training course (technical, language, soft skills)