Hotel Receiver / F&B Administrator $24.50/hr

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Located in prestigious Rittenhouse Square, the AAA rated 4-diamond Sofitel – Philadelphia, boasts 306 beautifully appointed guestrooms, featuring Lanvin amenities, dream bedding and a luxurious atmosphere.  We will be your personal culinary connoisseurs, offering our classic, French inspired menu, made from the freshest ingredients harvested directly from our rooftop garden.  Enjoy our signature hand-crafted cocktails in Liberté Lounge, the “in-place” to gather and mingle for Philly’s finest clientele. 

Our team of highly trained Ambassadors are at your service, ready to provide a magnifique and memorable experience. 

Joie de Vivre is in our DNA, and we are seeking like-minded individuals to join our team! 

At Sofitel Philadelphia at Rittenhouse Square, elegance meets excellence!

We are seeking a detail-oriented and analytical professional to join our team as Hotel Receiver / F&B Administrator

This hybrid role bridges Accounting & Finance and F&B Operations — overseeing all receiving operations, managing inventories, verifying quality and quantity of deliveries, and provide accurate reporting. Your work directly supports our Culinary, F&B, and Finance teams in delivering the elevated experiences that define Sofitel.

What You Will Be Doing:

RECEIVING:

• Supervise and execute all receiving operations for food, beverage, and general supplies.
• Safely operate equipment including pallet jacks, when necessary, to move or organize deliveries.
• Ensure accuracy of deliveries against purchase orders
• Maintain all receiving documentation / invoices and perform daily entries in procurement systems (Birchstreet).
• Coordinate all incoming and outgoing shipments, including client packages and group materials, collaborating closely with Sales, Events, Group Contacts, and Concierge to ensure seamless handling.
• Oversee the organization, cleanliness, and upkeep of the receiving and storage areas in compliance with HACCP, safety, and brand standards.

RECONCILING:

• Work collaboratively with Accounts Payable while maintaining an accurate checkbook to balances purchase orders against invoices.

• Assist all departments to build accurate order guides in Birchstreet procurement system
• Ensure pricing on products and goods is updated and maintained for accurate valuation of inventory and cost of sales.
• Support the month-end close, including inventory valuation, consumption reporting, and invoice verification.

ADMINISTRATIVE:

• Assist with audits and ensure full compliance with Accor Internal Controls and financial procedures including controls for transfers, voids, discounts, and wastage logs
• Assist F&B with monthly inventory counts.
• Assist with mid-month food cost updates and analysis
• Other related duties as assigned

Your Experience and Skills Include:

• Minimum 2 years’ experience in receiving, purchasing, accounting, or food & beverage cost control; luxury experience preferred.

• College diploma or degree in Hospitality, Finance, Accounting, or Supply Chain an asset.

• Project Management experience an asset

• Strong analytical and numerical skills; proficient in Outlook & Excel

• Experience with procurement systems such as BirchStreet or Adaco an asset

• Excellent attention to detail, accuracy, and organizational ability.

• Strong communication and collaboration skills with the ability to work cross-functionally

• Ability to maintain strict confidentiality with financial and vendor data.

• Ability to lift up to 50 lbs and work in varying temperature environments.

• Ability to use a pallet jack when needed.

Your team and working environment: 

• Be part of an influential team to guide the transformation of luxury, French hospitality.
• We recognize and celebrate team and individual successes.
• We are a brand influenced by French indulgence offering a genuine experience of art de vivre for both employees and guests.