Head of Finance & Operations

Job Description

Join Vivid Machines, a venture-backed company building the intelligence layer for specialty crop production.

From the orchard to the packing line, Vivid’s AI-powered multispectral cameras scan every tree and fruit in real time - helping growers reduce inputs, optimize labor, and produce food more efficiently and sustainably.

Our systems are already operating on farms across multiple continents, supporting the producers behind fruit sold at retailers like Costco, Walmart, and Wegmans.

As we continue to scale globally, we’re looking for a full-time senior finance leader - someone excited to continue to build the financial and operational backbone of the company.

This is a rare opportunity to shape the financial engine of a fast-growing company operating at the intersection of AI, hardware, and agriculture.

If you love building systems, thinking strategically about growth, and getting your hands dirty along the way - keep reading.

The Role

We’re looking for a hands-on Head of Finance & Operations to build and lead our finance function while overseeing key operational areas including HR and internal operations.

You’ll work closely with the CEO and leadership team, partner with department heads across the business, and interact directly with the Board of Directors.

This isn’t a traditional “controller” role. You’ll be a strategic operator responsible for continuing to build the financial infrastructure that enables the company to scale.

This role is ideal for a CPA with startup experience who wants to grow into a CFO seat over the next couple of years.

What You’ll Do

Finance & Strategic Planning

Own company-wide financial planning and analysis, including annual planning, quarterly forecasts, and long-range modelling

Manage cash flow, runway planning, and capital strategy

Build clear KPI dashboards and operational metrics that drive decision-making

Partner with Sales leadership on ARR forecasting, pricing strategy, and deal structure

Support gross margin optimization across hardware and recurring software revenue

Lead monthly close, financial reporting, and performance analysis

Prepare Board and investor reporting materials

Support fundraising, diligence, and investor conversations

Accounting, Compliance & Controls

Oversee accounting operations, including AP/AR, payroll, revenue recognition, and inventory accounting

Ensure compliance with GAAP and Canadian tax regulations

Manage audits and reviews, government funding compliance, and grant reporting (SR&ED, etc.)

Implement scalable financial systems, controls, and reporting processes

Hardware, Assets & Unit Economics

Our business combines hardware deployment with recurring software revenue, which creates unique operational and financial complexity.

Build systems to track and manage physical assets, inventory, and deployed equipment

Develop unit economics models that reflect hardware + software margins

Improve working capital efficiency and cost visibility

Partner with operations and supply chain on COGS tracking and margin improvement

Experience in hardware, manufacturing, leasing models, or asset-heavy businesses is highly valuable.

Operations & HR Oversight

In addition to finance, this role will oversee core operational infrastructure including HR and other operational areas of the business.

Responsibilities include:

Overseeing payroll, benefits, compliance, and HR operations

Supporting headcount planning and compensation strategy

Helping implement lightweight but scalable internal processes

Partnering with leadership on organizational planning and operational discipline

What we’re looking for

Curious, fast-paced and love to learn

CPA required

6–12+ years of finance experience

Experience working in a high-growth startup or scaling company

Strong modeling skills - you’ve built financial models from scratch

Comfortable navigating ambiguity and fast-moving environments

Understand SaaS metrics (ARR, LTV/CAC)

Strong systems thinker who enjoys building infrastructure

Comfortable presenting to executives, investors, and Board members

Based in the Greater Toronto Area (or willing to relocate)

Bonus Points

Experience supporting US and Canadian entities

Experience supporting fundraising processes

Experience with hardware, manufacturing, or asset-heavy businesses

Perks and Benefits:

A competitive compensation package including base, uncapped commission, and stock options

4 weeks of paid vacation, and we’ll encourage you to take it!

Generous benefits with 100% coverage

Ongoing learning and growth opportunities

Why do you want to work at Vivid Machines

This is an opportunity to learn and grow into a CFO role.

You will:

Work directly with the CEO and leadership team

Participate in Board meetings and strategic planning

Shape the financial and operational systems that support global growth

Help guide the company through its next stages of scale

Grow into a CFO role as the company matures

You’ll also join a tight-knit, high-performing team working to transform how the world grows food.

We’re looking for sharp, resilient builders who want to help create something meaningful.

Where to go from here?

We want to ensure it’s a good fit on both sides, so you get a job you love, and we offer you a place you’re proud to work at.  Please apply through the job link on this page.

Vivid Machines is an equal opportunity employer committed to providing a working environment that embraces and values inclusion and diversity.