Group Services Coordinator – 12-month fixed-term (0.8 FTE)

Waipapa Taumata Rau | The University of Auckland

This position is currently being advertised internally and only open to applications from current staff. Please do not forward this advert to anyone outside of the organisation as external applicants will not be considered. Should the position not be filled internally, it may be advertised publicly at a later date.

BAND: E

Please refer to the remuneration framework for more information about the band and salary range for this role.

Te Whiwhinga mahi | The opportunity

We have an exciting opportunity for an experienced, highly organised Group Services Coordinator to join the Faculty of Arts and Education on a 12-month fixed-term basis to cover a secondment. This 0.8 FTE role (30 hours per week) supports the School of Education and Social Practice and works closely with academic leaders, professional staff, and key faculty teams.

This is a pivotal role in which you will help ensure the smooth running of school operations—supporting people processes, coordinating activities, and enabling our academic community to focus on teaching, research, and engagement.

As Group Services Coordinator, you will provide high-quality administrative and coordination support across a range of faculty activities. Your work will include:

• Supporting staff lifecycle processes such as recruitment, onboarding, leave administration, and academic review processes
• Coordinating meetings, seminars, workshops, committees, and school events
• Maintaining accurate records, electronic filing systems, and operational documentation
• Assisting with purchasing, finance processes, and general operational coordination
• Contributing to continuous improvement initiatives and delivering excellent customer-centred service across the faculty

This is a part-time (30 hours per week) 12 month fixed-term position

For more detailed information, please refer to the Position Description 

He kōrero mōu | About you

You are a proactive and relationship-focused administrator who thrives in a busy, collaborative environment. You bring:

• Existing knowledge and experience of the university’s administrative systems, workflows, and tools, including non-advertised recruitment, school event coordination, and committee/board support.
• Strong organisational skills, attention to detail, and the ability to manage competing priorities
• Excellent interpersonal, written, and verbal communication skills
• Confidence working with multiple stakeholders and building effective working relationships
• Strong digital capability, including Microsoft Office and administrative systems
• A professional, customer-focused approach and the confidence to coordinate, negotiate, and problem-solve

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory, and analytic facilities. Auckland itself is frequently ranked among the world’s most liveable cities. 

The University is committed to providing an excellent working environment through:

• Flexible employment practices (including working from home, flexible hours)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks’ annual leave

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and a number of other discounts on internal and external services. 

For more information, please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Applications must be submitted online by the closing date of 19th March 2026 to be considered. Please include your cover letter and CV, highlighting how you can meet the skills and experience detailed above.

Please reach out to Carlos Yang (Group Services Team Leader) via [email protected]  for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email. 

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Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz