Graphic Production Coordinator

Graphic Production Coordinator

Our Opportunity

GPJ is hiring a Graphic Production Coordinator to join our growing team. This role is on-site, requiring you to report to our Smyrna TN office location a minimum of 5 days per week.

Your Role

As a Graphic Production Coordinator, your role comprises the meticulous tracking, organization, assignment, and communication of multiple projects within the Graphic Production department. You are tasked with overseeing and tracking the day-to-day progress of all active jobs and those in pre-production stages, ensuring visibility of assignment and key metrics to production personnel, graphic project managers, and pre-press specialists to ascertain job statuses and relay updates to stakeholders promptly.

In this role, you facilitate efficient production timelines across all production staff, ensuring tasks are delegated effectively and deadlines are met in our fast-paced and demanding environment. Additionally, you are responsible for accurately documenting and posting completed graphic items for billing and tracking purposes using company software. Your duties extend to managing project/job time tracking, maintaining file organization, and continuously pursuing opportunities for skill enhancement through research and learning.

Your Skills

• Exceptional ability to communicate with others.

• High proficiency in job tracking and organization.

• The ability to evaluate and delegate tasks and holding others accountable to deadlines and expected completion dates.

• Spreadsheet and project management software familiarity.

• Understanding of logistics as it pertains to a manufacturing facility.

• General understanding of graphic items and materials.

• A high level of quality control management.

Your Competencies

Urgency: Decisive, responsive, and fast acting you achieve goals quickly both when working on your own and in collaboration with others. You demonstrate adaptability and agility when making on-the-spot decisions never sacrificing quality or work interactions. Cool under pressure. For the sake of time, you are able to eliminate unnecessary steps and use network resources to aid in project completion.

Foster Innovation: Drive, develop, or support new and improved methods, products, procedures or technologies. Devise new approaches to make improvements or solve problems. You constantly challenge yourself to come up with ideas that are on strategy, innovative, and transformative, and authentic to the client’s brand.

Forward Thinking: Anticipate the implications and consequences of situations and take appropriate actions in order to prepare for possible contingencies.

Prioritization/Organization: Graphic Production: Properly allocate time and resources so that jobs are completed within a defined timeframe; within budget and managing all resources (Full-time and freelance) as effectively as possible. Establishing a reasonable timeline for completion when no concrete date is given.

Your Experience

• Prior knowledge of trade show and exhibit industry experience is highly desirable.

• Efficiency managing multiple tasks and inputs.

• General familiarity with graphic materials and printing technology

• General familiarity with billing and accounting tasks.

Your Impact

• As a Graphics Production Coordinator you will have significant influence over assignment and workload within the Print Production team, delegating and manipulating efforts to accomplish and accommodate print production needs.

• Further, this role is core to the financial reporting side of graphic production, serving as the primary funnel for posting items into financial trackers and being the first point of contact for finance/billing related questions coming from outside the print production team.

• You will serve as a point of contact, helping others to identify where or which team members may be able to help outside parties or to direct them to points of escalation when needed. This role as serves as a true coordinator, helping to facilitate group wide meetings that coordinate and update the team regarding project status.

Salary Range:

Salary is dependent on a variety of factors including (but not limited to) experience, skills, and location.

Who We Are

GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies.

You read that “employee-owned” part, right? You heard us correctly. You work hard, she works hard, we all work hard… we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. We thought you would want to know that. In fact, there is a lot more you would want to know about us, like our FTO policy (no more “accruing” time off), our employer matching 401(k) plan (no vesting period), our low employee contribution healthcare option. But we are getting ahead of ourselves here, let’s talk about this exciting opportunity first and we can fill you in on our perks & benefits later.

GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. GPJ expressly prohibits any form of workplace harassment based on any protected class.