Grants Coordinator

PURPOSE OF THE POSITION

Reporting to the Operations and Finance Manager, you will lead the timely and collaborative support to project staff on all financial matters related to grants management. You will lead on project proposal budget development, budget tracking, donor reporting, monthly project financial reports while ensuring compliance with donor guidelines and ChildFund policies.

KEY DUTIES

Project budgets preparation by working wit the Program team to prepare project budgets while ensuring adequate compliance with internal standards.

Budget coding and mapping – working with budget holders, ensure the budgets are coded and comply with the funding budgets. Ensure capturing of cost is within set and agreed dimension codes.

Support Program staff with management and analysis of financial relevant to the project including proactive oversight and analysis of budgets and expenditures (BvA).

Define and analyse the project budget to ensure that funds are used according to the funding contracts, proposing corrective actions if needed.

Prepare internal and external financial reports per set templates and formats and establish an effective filing system which can provide easy access to information.

Coordinate and support implementing partners with disbursements and ensure acquittals are done within stipulated timelines and conditions.

Partner assessment, management, and capacity building – working closely with Head of Finance & Operations, map out and carry out partner development plan and ensure full compliance with finance policies and procedures.

Assist the Head of Finance & Operations in project audit and annual institutional audits. Ensuring systematically filing of all financial documents and documents archiving.

Strengthen local partnerships and/or relationships, e.g., through capacity sharing to support localizations.

Promote and integrate gender equality, disability, and social inclusion into day-to-day work.

Ensure compliance with ChildFund Policies and Procedures.

Support all programs with project payments requests, review of advance acquittals for compliance and completeness and cleared accurately and accordingly from SAGE.

QUALIFICATIONS & EXPERIENCE

Bachelor’s Degree in Accounting/Finance.

Strong desktop computing skills and accounting systems experience, ideally SAGE intact.

Minimum of 5 years’ experience in project finance and managing multi donor funding and grants.

Experience in managing staff.

Excellent work ethics (including attendance, timekeeping, meeting deadlines, respect for others and willingness to share information).

DESIRABLE

Experience in working with NGOs and/or UN in cross-cultural setting, understanding development in country context and child-focused development programs.

Experience in managing grants in consortium arrangements.