Grants Coordinator

DUTIES AND RESPONSIBILITIES:

Organize and keep an updated grant library and manual with key information for the organization on active and archived funding sources

Compile and organize grant documentation for each active grant including but not limited to applications and contracts, budget amendments, progress reports, payment requests and receipts, and correspondence with funders.

Compile and present grant documentation for site visits, monitoring, and audits

Monitor grant implementation and funding usage closely with key program staff

Submit or confirm submission of progress reports by the deadlines, ensuring compliance with grant requirements

Submit payment invoices with appropriate documentation by the deadlines, ensuring compliance with grant expenditure allowability

Review grant budgets regularly and communicate concerns or changes with key program staff including submitting any budget amendments as needed

Participate in developing a funding strategy for the organization including demonstrating knowledge about federal, state, local, and private funding opportunities

Create a prioritized list of projects and grants opportunities based upon communication with program and organizational leadership and participation in strategic planning discussions

Develop and refine ideas for fundable grant proposals, including project design and implementation plans as well and project budgets in coordination with key staff

Guide and support Grant Writer, including but not limited to facilitating weekly supervisions

Build support for grant proposals and funding within the organization

Attend staff meetings and activities as necessary to remain informed about program activities, challenges, and successes

Provide resources and funding information to program leaders

Communicate grant deadlines with appropriate staff

Build support for grant proposals and funding outside of the organization

Schedule and attend grant collaboration meetings with community partners

Acquire appropriate evidence of support for grant applications and programs, i.e. Memorandum of Understanding, Letters of Support, etc.

Facilitate site visits, monitoring, and audits

Engage in partner and community events to represent the organization, such as County Commissioner and City Council meetings, company fundraisers, news reporting interviews, and the like

Review grant applications prior to submission

Proofread and edit

Ensure required attachments are included

Gather or provide appropriate signatures

Communicate regularly and effectively with grant funders

Monitor and report on the progress of grant applications and funding continuations to program and organizational leaders, including through monthly Board Reports

Engage in professional development opportunities such as reading, classes, workshops, conferences, etc.

Maintain strict confidentiality of staff, client, and organizational information and always abide by professional ethics.

BENEFITS: Paid time off after 3 months, quarterly retention and performance incentives, health insurance, Health Savings Account, retirement match, on-site cafeteria, mental health resources

QUALIFICATIONS:

Minimum of a bachelor’s degree; master’s degree or higher preferred

3-5 years of relevant experience in grants, finance, program management, government policy, or other similar areas