Governance Coordinator

This role is part of the Governance and Assurance Team who ensure elected members have the information and support they need, when they need it, to represent residents well and achieve great outcomes for our city. We’re also the go-to team for advice on a wide range of governance and democratic processes.

He angituutanga: The opportunity

Are you an organised, proactive professional who thrives in a fast‑paced environment? Do you enjoy supporting senior leaders, enabling good decision‑making, and making things run smoothly behind the scenes?

If so, we’d love to hear from you!

At Hamilton City Council, our purpose is simple: to improve the wellbeing of Hamiltonians.

To do this, we’re committed to being a leading, community‑focused council—one that unlocks Hamilton’s full potential and helps make our city the best place to live.

As our Governance Coordinator, you’ll play a key part in ensuring seamless administrative and governance support within the Governance and Assurance team. Your work will help our leaders stay organised, responsive, and focused on delivering positive outcomes for our community.

This is a varied and rewarding role where no two days are the same, and your ability to manage information, relationships, and priorities will be highly valued.

What you’ll be doing

• Providing high‑quality administrative and governance support, including managing calendars, emails, travel, meetings, agendas, documents, minutes, and action lists.
• Preparing accurate and polished correspondence, reports, and presentations.
• Maintaining efficient systems for filing, records management, and financial processing (POs, invoices, expenses).
• Delivering comprehensive EA leave cover—managing diaries, inboxes, workflows, briefings, and stakeholder liaison.
• Assisting with communications to Elected Members, staff, and the public across various channels.
• Exercising sound judgement and escalating sensitive or politically significant matters appropriately.
• Building strong relationships across the organisation and with external stakeholders.
• Supporting the planning and delivery of governance‑related functions and events.

We’re looking for someone who is:

• Highly organised, with excellent time‑management and prioritisation skills.
• A clear, confident communicator—both written and verbal.
• Discreet, professional, and trusted with confidential information.
• Calm under pressure and resilient in challenging situations.
• Proactive, reliable, and detail‑focused.
• A strong relationship builder with a helpful, people‑centered approach.
• Adaptable and solutions‑oriented.

Oo puumanawa me oo wheako | Your skills and experience

• Minimum 7 years’ experience in executive or personal assistant roles, or similar support positions (training will be given if the person has transferable skills at the required level/length of experience – but not necessarily all (or any) in the equivalent environment).
• Diploma or bachelor’s degree in business administration or management (Local Government experience ideal).
• Strong skills in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience in financial processing (POs, invoices, expenses).
• Experience supporting senior leaders within large or complex organisations (preferred).
• Experience with communications support or social media monitoring (preferred).
• Experience supporting small functions and events (preferred)

He aha te wariu o te utu kaimahi? | What’s the salary? 

Circa $75K dependent on skills and experience.

Ngaa waahi whakarato painga kei a maatou: What we offer 

• Flexible by choice; an award-winning flexible working policy.
• Opportunities for professional development.
• Two Wellbeing days per year.
• Free health insurance through Unimed including hospital/surgery grade cover and discounted. membership rates for family members.
• Free annual health checks and flu vaccination.
• Ability to purchase additional annual leave.
• Eye testing/glasses cost reimbursement.
• Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.

Me Tono Inaaianei!: Apply Now! 

• View the position description.
• Click apply
• ​Complete your application.

If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. Alternatively, you can use the 'Write a message to the Hiring Team' text box.

Applications close on the: 25/03/2026

Note: We will be shortlisting as we receive applications.

Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.

All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants by clicking here

It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.

As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.

This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.