Global Events Specialist, Third Party Events

Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI.

What is The Role

We are looking for a highly organized and execution-focused Global Events Specialist to support the planning and delivery of Elastic’s Third-Party Events, including industry conferences and tradeshows such as RSA Conference (RSAC), AWS re:Invent, Gartner Security & Risk Management Summit, Google Cloud Next, Black Hat and more.

This role is ideal for someone who thrives in dynamic environments, enjoys leading multiple workstreams, and is passionate about delivering high-quality event experiences that drive brand awareness, pipeline, and customer engagement.

You will work internal Elastic teams and external vendors to bring our event presence to life—from pre-event planning through onsite execution and post-event follow-up.

This role will be based in Canada.

What You Will Be Doing

• Support end-to-end execution of logistics, timelines, and results

• Handle event planning workstreams such as booth coordination, sponsorship results, and vendor management

• Coordinate on event goals, messaging, and attendee engagement strategies

• Track and run event budgets, invoices, and reconciliation

• Assist in the management and execution of onsite activations, meetings programs, and ancillary events

• Support speaker and sponsored session logistics, including submissions, coordination, and content tracking

• Partner with sales and marketing teams to support lead capture, meetings, and onsite engagement

• Develop and maintain standardized tools, templates, and planning documentation

• Coordinate shipping, inventory, and onsite materials for events

• Support post-event reporting, including metrics, insights, and recommendations

What You Bring

• Proven experience in event marketing, preferably with third-party events, tradeshows and conferences in tech

• Strong project management and organizational skills with attention to detail

• Ability to run multiple events and deadlines simultaneously

• Strong written and verbal communication skills

• Familiarity with CRM systems (Salesforce & Marketo), Google Analytics, CVENT, Splash and other marketing tools.

• Travel required to support onsite event execution as needed

Compensation for this role is in the form of base salary. This role does not have a variable compensation component. The typical starting salary range for new hires in this role is listed below.

These ranges represent the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the ranges may be modified in the future.

An employee's position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.

Elastic believes that employees should have the opportunity to share in the value that we create together for our shareholders. Therefore, in addition to cash compensation, this role is currently eligible to participate in Elastic's stock program. Our total rewards package also includes a company-matched Registered Retirement Savings Plan (RRSP) with dollar-for-dollar matching up to 6% of eligible earnings, along with a range of other benefits offered with a holistic emphasis on employee well-being.

The typical starting salary range for this role is:
$81,900—$129,500 CAD

Additional Information - We Take Care of Our People

As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

• Competitive pay based on the work you do here and not your previous salary

• Health coverage for you and your family in many locations

• Ability to craft your calendar with flexible locations and schedules for many roles

• Generous number of vacation days each year

• Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service

• Up to 40 hours each year to use toward volunteer projects you love

• Embracing parenthood with minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is an equal opportunity employer and is committed to creating an inclusive culture that celebrates different perspectives, experiences, and backgrounds. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email [email protected]. We will reply to your request within 24 business hours of submission.

Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster)

Elasticsearch develops and distributes technology and information that is subject to U.S. and other countries’ export controls and licensing requirements for individuals who are located in or are nationals of the following sanctioned countries and regions: Belarus, Cuba, Iran, North Korea, Syria, or Russia, including the Ukrainian territories annexed by Russia (The Crimea region of Ukraine, The Donetsk People's Republic (DNR), The Luhansk People's Republic (LNR), Kherson or Zaporizhzhia). If you are located in or are a national of one of the listed countries or regions, an export license may be required as a condition of your employment in this role. Please note that national origin and/or nationality do not affect eligibility for employment with Elastic.

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