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Company Introduction – T-Systems ICT India Pvt. Ltd. T-Systems Information and Communication Technology India Private Limited (T-Systems ICT India Pvt. Ltd.) is a certified Great Place To Work®, proudly recognized for its strong people-first culture and commitment to employee excellence. As a wholly owned subsidiary of T-Systems International GmbH, T-Systems India operates out of Pune and Bangalore, with a dynamic team of over 4,200 professionals delivering high-value IT services to group customers worldwide. T-Systems India plays a key role in this global vision by delivering integrated, end-to-end IT solutions and sector-specific software to drive transformation across industries, including automotive, manufacturing, logistics, transportation, healthcare, and the public sector. For over 25 years, T-Systems International GmbH has been at the forefront of digital innovation, driving progress and fostering digital optimism. As a leading European IT services provider and a proud part of Deutsche Telekom, T-Systems delivers transformative digitalization projects backed by deep expertise in consulting, cloud, AI, cybersecurity, and connectivity. With a global workforce of 26,000 employees across 26 countries, we set industry benchmarks in efficiency, sovereignty, security, and reliability—empowering organizations to unlock their full digital potential. With annual revenues exceeding EUR 4.0 billion (2024), T-Systems stands as one of Europe’s foremost digital transformation partners, committed to shaping the future of enterprise technology.

**Key Responsibilities:**

**Calendar and Travel Management**

• Manage complex executive calendars across multiple time zones, coordinating appointments and rescheduling as priorities change
• Plan and coordinate travel arrangements, including flights, hotels, ground transportation, and comprehensive travel documentation

**Meeting and Events Coordination**

• Arrange and coordinate internal and external meetings, conferences, and corporate events in collaboration with the Events Planning team as needed
• Prepare meeting rooms, coordinate catering, manage technical requirements, and distribute agendas and follow-up materials
• Maintain meeting minutes and track action item completion

**Financial and Expense Management**

• Manage and submit time and expense reports accurately and within company deadlines
• Process purchase orders, provide invoicing support, and assist with accounts reconciliation
• Monitor departmental budgets and track expenses against allocated funds

**Correspondence and Documentation**

• Prepare non-routine correspondence, memos, proposals, and reports per company guidelines
• Prioritize and respond to incoming correspondence independently within delegated authority
• Maintain organized filing systems (physical and electronic) and create standard operating procedures and templates

**Vendor and Stakeholder Coordination**

• Coordinate with internal departments and external suppliers to address support needs and resolve administrative issues
• Develop strong working relationships with executives, clients, and administrative staff
• Negotiate basic service agreements and coordinate contract renewals

**Administrative and Operational Support**

• Manage voicemail systems, email distribution lists, and office supplies inventory
• Support onboarding activities for new team members and assist with human resources administrative tasks
• Provide backup administrative support during peak periods and handle ad-hoc executive requests as needed
• Maintain accuracy, efficiency, and confidentiality across all administrative processes

Key Skills & Competencies

• Excellent Written & Verbal Communication – Clear, concise correspondence and professional articulation of executive messages
• Discretion & Confidentiality – Ability to handle sensitive information responsibly
• Strong Time Management & Organization – Ability to prioritize, multitask, and meet tight deadlines
• Anticipation & Initiative – Proactive approach to executive needs and problem‑solving
• Discretion & Confidentiality – Ability to handle sensitive information responsibly
• Attention to Detail – High accuracy in scheduling, documentation, and travel arrangements
• Interpersonal Skills – Professional interaction with internal teams, clients, and senior stakeholders
• Flexibility & Adaptability – Calm handling of fast‑paced and unexpected scenarios
• Problem‑Solving Ability – Independently identify issues and propose effective solutions
• MS Office Proficiency – Strong skills in Word, Excel, PowerPoint, and other productivity tools

Tech Savvy – Comfortable using digital tools and platforms to enhance workflow efficiency

What’s in it for you?!

If you enjoy working in a dynamic environment with a broad range of tasks, great company culture and work atmosphere, and enjoy collaborating with senior stakeholders across locations, then this job might be the right one for you.

As employee you benefit not only of our distinct Telekom culture and great atmosphere on the floor, but also enjoy various employee benefits. We offer a broad portfolio trainings and further education to improve your expertise and soft skills.

Please Note: Fraudulent job postings/job scams are increasingly common. Beware of misleading advertisements and fraudulent communication issuing 'offer letters' on behalf of T-Systems in exchange for a fee. Please look for an authentic T-Systems email id - [email protected].

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