Fund Operations Finance Manager

Fund Operations Finance Manager

January Capital | Singapore

About January Capital

January Capital is a boutique venture capital firm managing over US$350 million across Singapore and Australia, operating multiple fund structures including venture capital funds, growth credit funds, and VCC arrangements across MAS and ASIC regulatory jurisdictions.

The Role

Reporting to the Head of Finance, you'll own the financial operations and administration of our fund entities across multi-jurisdictional structures. You'll manage 1 direct report (Fund Operations Specialist) and serve as the primary interface between January Capital and external service providers including fund administrators, auditors, and tax advisors.

Key Responsibilities

Fund Administration Management
• Manage fund administrator relationship and ensure SLA compliance
• Drive continuous improvement roadmap for fund administration services and processes
• Review and approve NAV calculations, capital account statements, and fund financials
• Coordinate quarterly and annual financial reporting across multiple fund structures (LP, VCC, ESVCLP)
• Escalate and resolve fund admin service issues

Investor Operations
• Manage investor onboarding process and documentation (subscription agreements, KYC/AML)
• Handle investor queries regarding capital calls, distributions, statements, and tax documentation
• Coordinate capital calls and distributions with fund administrator
• Ensure timely and accurate investor communications and reporting

Internal Reporting & Stakeholder Communication
• Provide regular updates to Head of Finance and investment team on fund operations status
• Maintain process cadence for internal reporting (monthly/quarterly fund metrics, operational issues, service provider performance)
• Communicate key deadlines, risks, and escalations to internal stakeholders
• Prepare management reporting on fund operations and investor activity

Audit Coordination
• Lead audit process with external auditors for equity and credit funds
• Prepare audit schedules, manage auditor queries, and ensure audit timeline adherence
• Coordinate audit season across multiple fund structures
• Support statutory filings (ACRA, ASIC annual returns)

Tax & Compliance
• Manage tax providers for fund-level tax compliance
• Coordinate fund tax return preparation and transfer pricing documentation
• Ensure compliance with MAS and ASIC regulatory requirements
• Support eligibility certificate processes for ESVCLP structures

Fund Transactions & Treasury
• Process fund-level transactions (capital calls, distributions, expenses, management fees)
• Manage banking relationships and capital call facility coordination
• Oversee inter-entity transactions and reconciliations
• Support new fund launches and structure implementations

Team & Process Management
• Supervise Fund Operations Specialist
• Maintain and improve fund operations workflows, controls, and documentation
• Resolve operational issues (CTC, POA, onboarding documentation)

Requirements

Essential
• 4-6 years experience in fund operations or fund accounting (VC/PE/fund admin environment)
• Strong understanding of fund structures, capital account mechanics, and fund financials
• Experience managing external service providers and driving service improvements
• Proven ability to manage audits and regulatory compliance
• High attention to detail and ability to manage multiple deadlines
• Strong stakeholder management and communication skills
• Proficiency in Excel and fund administration systems

Highly Desirable
• Experience with VCC, ESVCLP, or alternative fund structures
• Exposure to multi-jurisdictional fund operations (Singapore/Australia)
• CPA/CA qualification or in progress
• Experience managing direct reports
• Familiarity with venture capital fund operations